SFSU - Optical Fabrication of Eye Glasses

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement is being issued as a request for quotation (RFQ) and constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Pursuant to the authority under FAR 19.5, this requirement is a cascading set-aside for Small Business Indian Firms, with the same solicitation, if not enough competition is received from Small Business Indian Firms, quotes from other Small Business will be considered. Offers received from enterprises that are not one of these small business concerns will not be considered, and only qualified offerors may submit bids. (iii) This Request for Quotation (RFQ) is being issued via solicitation number 19-242-SOL-00018. (iiii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 2005-98. The associated North American Industrial Classification System 339115 applies to this solicitation; business size standard is $1,000. Notice of Small Business Indian Firm Set-Aside Clause (see HHSAR Subpart 326.6), (a) Definitions as used in this clause. Indian means a person who is a member of an Indian Tribe or "Native" as defined in the Alaska Native Claims Settlement Act (PL 92-203; 85 Stat. 688; 43 U.S.C. 1601). Small Business Indian Firm means a sole enterprise, partnership, corporation, or other type of business organization owned, controlled, and operated by: (1) One or more Indians (including, for the purpose of sections 301 and 302 of Public Law 94-437, former or currently federally recognized Indian tribes in the State of New York); or (2) By an Indian firm (as defined in paragraph (1) of this definition); or (3) A nonprofit firm organized for the benefit of Indians and controlled by Indians (see 326.601(a)). Indian small business economic enterprise (ISBEE) means an IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods: (1) At the time an offer is made in response to a written solicitation; (2) At the time of contract award; and, (3) During the full term of the contract. Indian Tribe means an Indian Tribe, band, nation, or other recognized group or community which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians, including any Alaska Native village, regional or village corporation established under the Alaska Native Claims Settlement Act (PL 92-203, 85 Stat. 688; 43 U.S.C. 1601). Representation means the positive statement by an enterprise of its eligibility for preferential consideration and participation for acquisitions conducted under the Buy Indian Act, 25 U.S.C. 47, in accordance with the procedures in HHSAR Subpart 326.6. (b) General. (1) Under the Buy Indian Act, offers for this acquisition will be solicited only from small business Indian firms. (2) IHS will reject all offers received from ineligible enterprises (see cascading set-aside). (3) Any award resulting from this solicitation will be made to an Indian small business economic enterprise, as defined in paragraph (a) of this clause (unless there is not enough competition and/or reasonably priced offers-see cascading set-aside). Requirements. (a) Indian ownership. Indian ownership shall constitute at least 51 percent of an Indian firm during the period covered by a Buy Indian contract. (b) Joint ventures. An Indian firm may enter into a joint venture with other entities for specific projects as long as the Indian firm is the managing partner. However, the contracting officer shall approve the joint venture prior to the award of a contract under the Buy Indian Act. (c) Bonds. In the case of contracts for the construction, alteration, or repair of public buildings or public works, the Miller Act (40 U.S.C. 3131 et seq.) and Federal Acquisition Regulation (FAR) part 28 require performance and payment bonds. Bonds are not required in the case of contracts with Indian tribes or public nonprofit organizations serving as governmental instrumentalities of an Indian tribe. However, bonds are required when dealing with private business entities owned by an Indian tribe or members of an Indian tribe. The contracting officer may require bonds of private business entities that are joint ventures with, or subcontractors of, an Indian tribe or a public nonprofit organization serving as a governmental instrumentality of an Indian tribe. A bid guarantee or bid bond is required only when a performance or payment bond is required. (d) Indian preference in employment, training and subcontracting. Contracts awarded under the Buy Indian Act are subject to the requirements of section 7(b) of the Indian Self-Determination and Education Assistance Act 25 U.S.C. 450e, which requires giving preference to Indians in employment, training, and subcontracting. (e) Subcontracting. A contractor shall not subcontract more than 50 percent of the work under a prime contract awarded pursuant to the Buy Indian Act to non-Indian firms. For this purpose, contract work does not include the provision of materials, supplies, or equipment. (f) Wage rates. The contracting officer shall include a determination of the minimum wage rates by the Secretary of Labor as required by the Service Contract Act. Wage Determination No. 2015-5449, Revision 6, Dated 08/02/2018. The offeror represents as part of its offer that it does __ does not __ meet the definition of Small Business Indian Firm as defined in HHSAR Subpart 326.602. Prospective Offerors may review the solicitation which is available at http://www.fbo.gov under RFQ number: 19-242-RFQ-000 . The Offeror can submit by Electronic E-mail, US Postal Service or hand deliver their quotes to the following address: Attention: Patricia Trujillo, contact@example.gov, Contract Specialist, Albuquerque Area Indian Health Service, Division of Contracts & Grants Management, 4101 Indian School Road NE, Suite 225, Albuquerque, New Mexico 87110-4072. (v) The Contract Line Items and pricing structure are as shown below: (vi) The purpose of this fixed price contract is to procure Optical Fabrication of Eye Glasses with the following: Please complete this table with proposed pricing for each item. Where applicable, please specify examples and pricing of products you routinely stock (such as PAL's and coatings). *Fee Schedule, Base and One Option Year are attached. (vii) The purpose of this fixed price purchase order is to procure Optical Fabrication of Eye Glasses with the following specifications: The Contractor shall provide the following statement of work below: Tasks 1. Fabrication of eyeglasses, frame and lenses, at a range of price levels, including economy pricing. 2. Services will include the provision of a sample frame kit if necessary, and frame catalogs listing all sizes and colors of each frame. 3. The delivery of fabricated products should average within 2 weeks of order placement for routine prescriptions, and within 3 weeks for higher prescriptions. 4. A representative shall visit at least annually to assure our staff are updated on new products, policies, and maintain open communication. Product Quality 1. Type of Lens: single vision, bifocal, trifocal, progressive and aphakic lenses on corrected curve, white or tinted lenses, glass impact resistant or plastic, mounted in approved type frames. 2. Unless otherwise specified, lenses, material, powers and workmanship shall be in accordance with the American National Standards Institute, ANSI Z80.3-2009. All glass ophthalmic lenses, with the exception of glass safety lenses will be chemically strengthened to comply with FDA regulation 21 CFR, Parts 3 and 4, for impact resistance, unless specified otherwise by the prescriber. Except for physical characteristics of the material used, plastic lenses furnished will conform to the performance specifications for corrected curve lenses made of class and the ANSI Z80.3-2009 standard. Such plastic lenses shall be made from hard resin plastic. Safety eyewear will comply with ANSI Z87.1-2010 standards. Safety lenses will be edged with safety approved bevel, etched with lab identifier code on upper outside corner, heat hardened and drop ball tested when applicable. 3. School aged children to be provided with free upgrade to polycarbonate lens material. Guarantee At minimum, Contractor shall guarantee frame and lenses against breakage and scratches (if scratch coat was ordered) will be replaced at least one time within one year from date order was shipped from the lab with the reasonable exception of the following: A. Lenses edged into rimless style frame, drilled or grooved, are not covered under warranty unless Polycarbonate or Trivex material is used. B. Frame or lens damage that is not due to normal wear (such as abuse or bite marks). C. Glass lenses REDO's and Refunds At minimum, Contractor shall agree to the following standards: 1. Lab errors will be done over at no charge within 90 days of the ship-date. 2. Rx changes within 90 days of original ship-date are no charge (one-time). 3. Upgrades on lenses within 60 days of original order can be done with a reasonable discount. 4. Non-Adapt redo for progressive lenses will be made at no charge within 90 days of ship-date. 5. Downgrades (transitional to clear lenses) or same-price changes can be done with a reasonable discount 90 days of original ship-date. 6. Frames can be exchanged if in like-new condition. DELIVERY/SHIPPING: The Contractor shall include all associated shipping costs to the Contracting Officer's Representative (COR) listed. Delivery shall be made to the following location: Santa Fe Service Unit Attention: Optometry Department 1700 Cerrillos Road Santa Fe, NM 87505 +1 (555) 000-0000 PERIOD OF PERFORNMANCE: The period of performance is a Base Period for twelve (12) months with four (4), twelve (12) month Option Years, unless the period is extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract (MAR 2000); upon written notification by the Contracting Officer within 30 days of the contract expiration. The period of performance shall be as follows: Base Year: TBD, 2018 through TBD, 2019 Option Year One: TBD, 2019 through TBD, 2020 CONTRACTING OFFICER'S REPRESENTATIVE: The vendor shall verify all deliveries with the COR: Keith Adcock, Chief of Pharmacy 1700 Cerrillos Road Santa Fe, NM 87505 +1 (555) 000-0000 (viii) The delivery and acceptance terms for this order are Origin, 90 days or next scheduled delivery after Receipt of Award. (ix) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Oct 2018), applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated, it shall include the following: 1. Solicitation number. 2. Name, address, telephone number of the offeror and email address of the contact person. 3. Technical description of the item being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. 4. Completed Pricing Information and discount terms if applicable. 5. A completed copy of the representations and certifications at FAR 52.212-3. 6. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (x) The provision at 52.212-2, Evaluation - Commercial Items (October 2014), applies to this solicitation. a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability (specifications) and (ii) Price; All technical factors other than price, when combined, are more important than price. b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (xi) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (Oct 2018), with its offer. The offeror shall complete only paragraph (b) of the provision of the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal . (xii) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018), applies to this acquisition. The following addendum applies: E-Mail Addresses for submission of invoices are contact@example.gov and contact@example.gov. Invoice shall be submitted once delivery has been completed. (xiii) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Item (Oct 2018), and the additional FAR clauses cited in the clauses are applicable to the acquisition. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements(Jan 2017)(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (3) 52.209-11, Representation by Corporation Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016). (4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)). 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)). 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83). 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.242-5, Payments to Small Business Subcontractors (Jan 2017)(15 U.S.C. 637(d)(12)). (xiv) The following additional contract requirement(s) and terms and conditions are determined by the contracting officer to be necessary for this acquisition consistent with customary commercial practices: a) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) & 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) applies to the RFQ. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov/far/. 1)FAR 52.217-8, Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60. 2)FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years. b) The following HHSAR clauses are incorporated to this RFQ: 352.211-3, Paperwork Reduction Act (DEC 2015) 352.226-1, Indian Preference (DEC 2015) 352.226-2, Indian Preference Program (DEC 2015) 352.227-70, Publications and Publicity (DEC 2015) (xv) N/A (xvi) Proposals are due by 4:00 pm MT on December 21, 2018. Questions are due on December 14, 2018 by 3:00 pm MT. Offer must confirm the receipt of the proposal by IHS. (xvii) Technical questions can be directed to Keith Adcock at contact@example.gov. Contact for solicitation questions is Patricia Trujillo at contact@example.gov.