Shampoo and Conditioner

The solicitation RFQ419 issued by the Idaho Department of Health and Welfare seeks quotes for individually sized shampoo and conditioner products to be supplied to State Hospital South, Idaho. This procurement will establish a fixed unit cost, indefinite quantity contract with a one-year base term and up to four one-year extensions, totaling a potential five-year contract period. Vendors are required to submit fully loaded all-inclusive pricing through the IPRO electronic procurement system by the December 19, 2025 deadline. The contract calls for delivery of shampoo and conditioner in airtight, tamper-proof containers sized between 0.75 to 1 ounce, packaged on full pallets and shipped FOB destination to the hospital in Blackfoot, Idaho. Products must have a natural, non-medicinal scent without harsh chemicals, adhere to applicable labeling and safety regulations, and be accompanied by Safety Data Sheets. The Department reserves the right to purchase related products within the contract’s scope and requires samples and proof of insurance prior to contract award. Award will be made on a lowest-price, technically acceptable basis, with evaluation focused on vendor responsibility, compliance with specifications, and demonstrated ability to meet delivery and contractual requirements. The selected vendor must maintain mandatory insurance coverage, including general liability, automobile (if applicable), workers’ compensation, and employer’s liability, naming the State of Idaho as additional insured. Delivery is required within 21 business days after order receipt, with inspection and acceptance performed at State Hospital South by designated Department personnel. The contract incorporates State of Idaho standard terms and conditions along with referenced exhibits that outline specifications, contract riders, and signature pages. Vendors must register with the State and comply with all submission instructions and insurance obligations to be considered responsive.