Single Source Procurement Notice – Hotel Accommodations, Meeting Space, and Conference Services for FDOE Civics Summer Event

Putnam County School District is initiating a Single Source Procurement for hotel accommodations, meeting space, and conference services to support the Florida Department of Education Civics Summer Event. This procurement is carried out under the District’s Policy 450.03 and Florida Statute 287.057 (3) (c), allowing a non-competitive purchasing process directed at a single provider deemed most advantageous due to factors such as standardization or warranty. While this is not a solicitation, interested vendors may submit written responses via the designated e-Procurement Platform by 7:00 am on May 27, 2026, to provide information on their capability to fulfill the requested services. The notice is designed to ascertain whether pursuing a competitive procurement is warranted. The procurement details and communications are managed through the District’s purchasing office located in Palatka, Florida, with Bryan Helms as the Director of Purchasing and Joshua Speicher as the Purchasing Coordinator serving as points of contact. The process encourages transparency by allowing vendors to express interest, even though the procurement will ultimately be awarded as a single source. The online portal provides all necessary documentation and submission access, ensuring that all potential providers have the opportunity to present their qualifications before the District finalizes the award.