Single Source Procurement Notice – Hotel Accommodations, Meeting Space, and Conference Services for FDOE Civics Summer Event

Putnam County School District, acting through the North East Florida Educational Consortium, is pursuing a single source procurement for hotel accommodations, meeting space, and conference services in support of the FDOE Civics Summer Event scheduled for July 8–9, 2026, in Orlando, Florida. This procurement is executed under Florida Statute 287.057(3)(c) and District Policy 450.03, which authorize non-competitive acquisitions when a single vendor offers unique capabilities that justify bypassing competitive bidding. The selected vendor, The Celeste Hotel Orlando, is recognized for its integrated provision of lodging, event spaces, audiovisual support, and on-site hospitality services, ensuring operational efficiency and program continuity for the event. The estimated value of the procurement is $10,000, and no formal contract clauses from the Federal Acquisition Regulation are applicable, as this is not a formal solicitation or binding agreement but a notice seeking vendor capability statements to confirm the justification for single-source selection. Responses must be submitted electronically via the e-Procurement Platform by 7:00 a.m. on May 27, 2026, and must include a statement of capability, manufacturer authorization if applicable, and any supplemental information. The place of performance is specifically located at The Celeste Hotel Orlando, and acceptance of services will occur on-site during the event. While no detailed pricing structure, inspection criteria, or formal evaluation factors are established, the procurement relies on qualitative justifications such as logistical consolidation, prior successful service delivery, and streamlined attendee management. No contract administration roles like COR or COTR are assigned, and no payment or invoicing procedures are specified beyond the use of the online portal for submissions. Vendor representation data, including UEI, size status, or socioeconomic certifications, were not provided, and the procurement does not include option periods, security requirements, or special clauses beyond the basic submission requirements. The entire process is designed to validate the appropriateness of the single-source selection before proceeding to award.