SLD-1200 Promotional Items and Imprinting Services Open-Enrollment (Generation 2)

James Madison University is soliciting proposals under RFP SLD-1200 to establish multiple open-enrollment contracts for promotional items and imprinting services. This initiative supports both the university and the Virginia Higher Education Procurement Consortium through a ten-year term. The scope is divided into two areas: Area A covers the provision of promotional goods such as apparel, stationery, and accessories, while Area B focuses on imprinting services including embroidery, screen printing, embossing, and etching. Based on previous reports, the estimated annual spend for these services is approximately 1.7 million dollars. Qualified offerors must be authorized resellers and adhere to JMU Identity guidelines, with trademarked merchandise produced only by officially licensed manufacturers. The selection process may result in multiple awards based on a best-value determination where price is a factor but not the sole criterion. Contractors are required to implement a Small Business Subcontracting Plan and report quarterly SWaM expenses. Key administrative requirements include mandatory enrollment in electronic payment systems, the provision of criminal background checks for personnel on campus, and strict adherence to packaging and labeling standards for samples. Proposals must be submitted via eVA or in paper format by October 15, 2026, with physical samples delivered to Harrisonburg, Virginia.