Smartsheet-Based Federal Block Grant Financial Management Solution

The Oregon Health Authority Behavioral Health division is seeking a contractor to design and configure a Smartsheet-based financial management system to provide a unified structure for managing federal block grant activity. The project involves creating a functional solution featuring dashboards and reports, with a target implementation timeline of six months or less from the date of contract execution. The contractor will be responsible for providing remote training for approximately five administrators and 20 end users. To ensure security, the system will not house PHI, PII, or Medicaid information, and the contractor will work exclusively with dummy or simulated data within a Smartsheet Government platform environment. Qualified offerors must demonstrate specific expertise in Smartsheet configuration, which can be validated through the experience of named key personnel or a working prototype. Proposals must include a narrative cost proposal detailing labor, profit, and expenses, alongside a fixed-price cost sheet per deliverable. Evaluation factors include minimum qualifications, timeline capacity, and references for similar Smartsheet-specific projects, with a 10% preference applied to Oregon Small Business Enterprises. While the agency will procure the necessary application licenses, contractors must use their own licenses for development. Final acceptance criteria and insurance requirements will be determined in collaboration with the winning contractor during negotiations.