Project Overview Rochester Community and Technical College is requesting proposals for snow removal services. Vendor Requirements The vendor will be responsible for all snow removal and plowing services required by the college for the term of this agreement. Snow Removal: Snow accumulation of 1.0" or more by 2:00 a.m. shall constitute removal no later than 6:00 a.m. on that day at all locations. Vendor shall coordinate with Rochester Community and Technical College Spotts Center Director in regards to holidays or other situations where the above bullet may or may not apply. (refer to school calendar) Holidays, Semester Break, Spring Break represents days that students and/or faculty are not required to attend, therefore may not require full parking lot usage. Snowplowing during these days should be on an "on call" basis only. During break times, it is possible that staff may be working and special events taking place that require clean parking lots. All parking areas, drives, side-walks, entrances, and receiving areas will be cleared of snow by 6:00 a.m. at the Main campus, Sports Center and Heintz locations. Parking lots and sidewalks will need to be salted/sanded by 6:00 a.m. Equipment used is up to the discretion of the vendor, but the work must be completed by 6:00 a.m. There are approximately 3200 parking spaces on the Main Campus, Sports Center and Heintz locations as identified on the Campus Map in the Buyer Attachments. Main Campus East Parking Lot 399 Main Campus West Parking Lot 1214 Heintz Center East Parking Lot 622 Heintz Center West Parking Lot 190 Sports Center North Parking Lot 720 Sports Center Temporary Reclaimed Lot 262 Snow shall be removed from parking lots and service roads in a certain order designed by Sports Center Director. It is required that awarded vendor meet with Sports Center Director to review the property to identify the priority areas. The vendor shall provide each operator with a copy of the instructions of the priorities. Vendor shall provide a list of available equipment and a thorough description of each piece of equipment including, but not limited to horsepower and yards. Response per equipment piece shall be "per hour". Vendor shall provide with proposal, when time clock begins. In other words, specify if your pricing includes driving time to/from the College from your place of business. Vendor shall pile snow on site, blow on site and/or pile on site - see attached map for locations identified for pile on site. Vendor shall maintain all sidewalks including sweeping and deicing up to 10ft of all door and entrances. RCTC staff will maintain the doors and entrances out to 10 ft. Vendor shall be responsible for any/all damage to Rochester Community and Technical College's property that include, but not limited to damage to trees, shrubs, fencing, concrete curbs, vehicles, buildings or any other unforeseen damages caused by the vendor. Replacement(s) and/or repair(s) shall meet the College's representative(s) satisfaction. Vendor shall inspect the parking lots with the Sports Center Director prior to the first snowfall to assess previous damages that may be present. Each spring, inspection shall take place again. Any/all repairs required shall be completed within 15 days of assessed damage, weather permitting. Vendor agrees to perform ALL operations in accordance with all applicable federal, state and local laws, ordinances, and regulations. Vendor shall provide certification for liability and worker's compensation insurance for duration of contract. Vendor may request an on-site inspection prior to submitting by contacting the Sports Center Director Joe Duffy at
+1 (555) 000-0000 Pre-award Informational Meeting Minnesota State will hold an informational meeting on August 15, 2025 which all responding Vendors are encouraged to attend to view the facilities and ask questions about the RFP. The RCTC campus meeting will be held at 11 a.m. Selection Process An evaluation team of representatives from the facilities department will review and score the proposals.This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 30 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 30 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective November 1, 2025 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be three (3) years. If Minnesota State and Respondent are unable to negotiate and sign a contract by November 7, 2025, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.
