Snow Removal Services

Charles County Public Schools is soliciting sealed bids for an on-call task order contract for snow removal and ice management services across its schools and facilities in Maryland. The scope of work includes plowing entry roads, parking lots, and bus loops, with potential extensions to sidewalks and building entrances. The selected contractor must be available 24 hours a day, seven days a week, and must begin services within four hours of notification. To ensure operational efficiency, the contractor is required to maintain a facility within a twenty-five mile radius of the Charles County Board of Education in La Plata. The contract has an initial term of one year with four optional one-year renewals. Awards will generally be made to the lowest responsive and responsible bidder, though the agency reserves the right to appoint primary and secondary vendors or make multiple awards based on the best interest of the school system. Evaluation factors include fully burdened hourly labor rates for equipment such as pay loaders, backhoes, and skid steers, as well as the age and condition of the equipment and the operator's minimum two years of experience. Compliance requirements include adherence to OSHA standards, Title VI of the Civil Rights Act, and Maryland's criminal procedure laws regarding registered sex offenders. Bidders must be qualified to do business in Maryland and provide various certifications, including non-collusion and debarment affirmations. Financial protections include potential performance and payment bonds for work exceeding 50,000 dollars and bid bonds for projects over 100,000 dollars. Payment terms are net 30 days via ACH or VEPS, and the contract includes liquidated damages of 250 dollars per calendar day of delay.