Soap & Sanitizer System

PURPOSE To ensure full compliance with federal, state, and local procurement regulations, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the provision of a standardized soap and hand sanitizer system. Products will be procured through BISD Distribution Center and distribute to campuses and departments districtwide.   The District has budgeted approximately $102,957.20 for the annual contract, based on 2024–2025 expenditures. This estimate does not include the one-time districtwide replacement of all soap and sanitizer dispensers, which is anticipated to increase costs for the initial implementation year.
BISD seeks proposals that provide cost-effective solutions while meeting or exceeding performance standards for soap and sanitizer systems.   AWARD NOTICE BISD reserves the right to award this contract to a single vendor if deemed in the District’s best interest.
  SCOPE OF WORK The District is considering the PURELL® ES10 (or ES8) Automatic Dispenser and PURELL® CS4 Manual Dispenser systems. Depending on cost and District needs, only one package will be selected. Alternate systems are welcome, provided they meet or exceed the performance standards outlined in this solicitation. Alternates must be submitted on the line item that is most similar to the proposed item (i.e., do not submit a manual push-style dispenser for a line item designated for an automatic dispenser).
Installation under this contract will include all District facilities, consisting of:
19 Elementary Campuses      7 middle schools   3 high schools 2 Specialized campus      10 administrative or departmental buildings
During the initial installation completed in 2016, the District purchased approximately 1,700 soap dispensers and 600 hand sanitizer dispensers. These quantities are provided as a reference for estimating the scope of work and may vary based on current facility needs.
The selected vendor will be responsible for the installation of all new dispensers and the removal and replacement of existing soap and sanitizer systems. Following the initial installation, BISD will maintain a central inventory of replacement dispensers, soap, and sanitizer refills at the BISD Distribution Center to support campuses and departments as needed.
The vendor will also be required to provide training to designated District staff on proper refilling, maintenance, and operation procedures to ensure consistent system performance across all locations.
Soap and sanitizer supplies will be replenished regularly to maintain adequate stock levels. Annual quantities listed in the bid line items are based on historical usage and are provided for estimation purposes only. BISD does not guarantee minimum or maximum purchase amounts; actual quantities may vary depending on District needs, funding, and operational requirements.   CONTRACT TERM AND RENEWALS
This contract shall be effective February 1, 2026, through January 31, 2027. The District and the Proposer may, by mutual consent, extend the contract for up to two (2) additional one-year periods (not to exceed a total of three years). Written requests for renewal must be submitted by the Proposer no later than forty-five (45) days prior to the expiration of the current contract.
Contract rates may be adjusted upward or downward on the anniversary date, based on agreed-upon price change specifications. If an agreement on rate adjustments cannot be reached, the contract will terminate at the end of the current period.
The District may also elect to add a ninety (90) day transitional period at the end of the contractual term. During this period, all contractual prices, terms, and conditions shall remain in effect.   PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered.   The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time.   To receive a paper version, please contact Purchasing via phone +1 (555) 000-0000 or by email contact@example.gov.