Software Licenses, Online Subscriptions, and Software Support

Northwest Independent School District is soliciting proposals under RFP 025-029-11-004 for software licenses, online subscriptions, and software support, which specifically includes training. The scope covers a wide array of subject areas, including core academics, special education, and productivity tools, across various operating systems and deployment methods. This is an Extended Response Period bid, meaning the district will evaluate proposals and make incremental awards to multiple vendors on an as-needed basis throughout the solicitation period. The initial term of performance runs from the date of award through June 30, 2026, with the district reserving the option to extend the contract for three additional one-year terms. Proposals are evaluated based on price, service, reputation, quality, and vendor relationship, with mandatory pass/fail gates regarding financial capabilities, bonding status, and contractual history. Vendors must comply with strict data privacy standards via the Texas Student Privacy Alliance and the National Data Privacy Agreement. Key submission requirements include a completed Data Privacy Agreement, IRS Form W-9, and a Conflict of Interest Questionnaire. Additionally, vendors must provide a Certificate of Insurance from an A.M. Best rated agency and certify compliance with federal and state regulations, including the Byrd Anti-Lobbying Amendment and SAM debarment guidelines. All deliveries must be freight prepaid FOB destination, and the contract is governed by the Uniform Commercial Code as adopted in the State of Texas, with legal venue in Denton County.