Student Field Placement & Assessment Management System

The University of Wyoming has issued a competitive solicitation for a Student Field Placement and Assessment Management System designed to support educator preparation programs across Wyoming. The project aims to implement a comprehensive, web-based platform that manages approximately 800 students annually, facilitating field placement coordination, assessment data collection, communication, and reporting for accreditation purposes. The system must seamlessly integrate with existing university systems such as Banner and Canvas, support secure remote and mobile access, and comply with accessibility standards under Section 508. The contract is valued between 500,000 and 1.5 million dollars, with a target contract start date around January 2026 and an emphasis on timely project delivery aligned with academic calendar milestones. The procurement process emphasizes a detailed, structured proposal submission via the BidNet platform, with specific instructions on format, content, and deadlines—proposals are due by December 9, 2025. Evaluation criteria prioritize system functionality, implementation plan, cost, value-added services, response clarity, and prior experience, with a balanced trade-off approach to award. The contract incorporates key clauses on accessibility compliance, system uptime, project management, and performance standards, but does not specify FAR clauses or include attachments or physical delivery requirements. The solicitation underscores the importance of accessibility, security, and integration capabilities, with clear instructions for offerors regarding proposal formatting, submission procedures, and the scope of work, ensuring a transparent and competitive selection process aimed at acquiring a robust, user-friendly management system tailored to educator preparation needs.