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Sole Source Determination and Justification for Education Elements – Data Triangle Survey Suite

Closed

SS #054-331-2543State & Local

Submission Closed12/18/2025, 06:30:15 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

Putnam County School District intends to award a sole source contract valued at $15,000 for approximately four to five months (December 2025 through April 2026) to Education Elements for the delivery and administration of the proprietary Data Triangle Survey Suite. This digital survey solution comprises three key survey instruments—Student Experience & Engagement, Family and Community Partnership, and Staff Experience & Insight—along with accompanying customized Qualtrics dashboards and a comprehensive Data Readout Report. The purpose is to gather actionable stakeholder feedback to support school improvement efforts focused on instruction, culture, and community engagement. The procurement is justified as a non-competitive single source acquisition under Florida Statute 287.057(3)(c) and the District’s Policy 450.03, based on Education Elements’ exclusive ownership of the intellectual property, validated survey constructs, and analytic methodologies. No other vendors offer a comparable or substitutable product or service, and the vendor’s specialized expertise and institutional knowledge are integral to the project’s success. The scope of work involves survey administration, data collection, dashboard reporting, and delivery of analysis that will guide continuous improvement initiatives within the District. Services are provided entirely in digital format through Qualtrics, with no physical goods or packaging required. Responses to the sole source notice are invited only to confirm whether competitive procurement is in the District’s best interest, with submission deadlines and procedures managed via an electronic procurement platform. The contract does not specify formal federal acquisition clauses, evaluation factors, or invoicing methods, reflecting its local government context. Project oversight and acceptance reside with the District’s designated project team, who will evaluate deliverables against quality and data relevance standards. No extensions or renewals are contemplated, and all contract performances are bound by the proprietary exclusivity and non-transferable capabilities of the Education Elements team.

General Info

Procurement Details: Data Triangle Survey Suite – Stakeholder Data Collection & Reporting Services Estimated Value: $15,000.00 Term (Years): 0.33 Years (Approximately 4 Months: December 2025 – April 2026) List it as a 4-month project term if your form allows non-year formats. Vendor: Education Elements 4750 Venture Drive, Suite 400 Ann Arbor, MI 48108 Justification: Education Elements is the sole developer and provider of the proprietary Data Triangle Survey Suite, which includes the Student Experience & Engagement Survey, Family and Community Partnership Survey, and Staff Experience & Insight Survey. These surveys, dashboards, scoring methodologies, and reporting tools are not available from any other vendor. The service includes proprietary Qualtrics dashboards, validated survey constructs, and a customized Data Readout Report that connects findings to PCSD school improvement priorities. Only Education Elements can provide the technology, analysis framework, and improvement process for the Data Triangle system. No alternative vendor can meet the district's requirements, so this purchase qualifies as a sole source.

Agency

Florida → Curriculum

NAICS

541720 - Research and Development in the Social Sciences and Humanities

Place of Performance

FL, USA

Set-Aside

NONE

Documents

No documents available

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AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedDec 11

Solicitation

Response DeadlineDec 18

Deadline has passed

Submission Closed

12/18/2025, 06:30:15 PM UTC

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Organization & Contact Information

AgencyFlorida → Curriculum

Contacts2 people available

OfficePalatka, FL, 32177, USA

Organization / AgencyFlorida → Curriculum

Office AddressPalatka, FL, 32177, USA

Contacts

Bryan HelmsDirector of Purchasing

contact@example.gov

+1 (555) 000-0000

Joshua SpeicherPurchasing Coordinator

contact@example.gov

+1 (555) 000-0000

Full Description

Reference #: SS #+1 (555) 000-0000 Subject: Sole Source Determination and Justification for Education Elements – Data Triangle Survey Suite Putnam County School District intends to award a procurement as a Single Source Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057 (3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the Authority. This is not a solicitation, and there is not a solicitation available. A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Putnam County School District , even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method. All are encouraged to notify the Purchasing Agent (Agent), stating their company/agency name, address, contact name, contact email, and a statement regarding their capability to provide the requested goods or services. All responses must be in writing, submitted electronically via the e-Procurement Platform ("Platform"), by 1:30 pm on Thursday, December 18, 2025 . Procurement details are listed herein.