Sole Source: Schneider Electric – HVAC & Energy Management System Texas Center for Infectious Disease

The Texas Department of State Health Services, through the Health and Human Services Commission, is soliciting bids for a blanket contract to provide comprehensive maintenance, repair, and system support services for the Schneider Electric TAC Vista Energy Management System integrated with the Phoenix Controls negative air system at the Texas Center for Infectious Disease in San Antonio. The contract requires a vendor with full technical access to these proprietary systems and mandates on-call service delivery for labor, materials, tools, equipment, transportation, software upgrades, and repairs to ensure all controls and associated components operate at original manufacturer specifications. All pricing must be firm, fixed, and all-inclusive for the life of the contract, with no reimbursement for incidental expenses such as travel, per diem, hotel, equipment, or office-related costs. The contract is anticipated to begin on September 1, 2026, with an initial term ending August 31, 2027, and includes options for up to four one-year renewals and a potential one-year extension beyond that. Bidders must comply with stringent administrative, security, and compliance requirements, including submission of a complete response via the HHS Online Bid Room or email to pcsbids@hhs.texas.gov by the deadline of May 28, 2026, at 10:30 AM Central Time. Responses must include mandatory exhibits such as the HHS Solicitation Affirmations, the Security and Privacy Inquiry, the Bidder Reference and Qualifications Form, and a completed Pricing Sheet. Contractors must hold a Texas Identification Number and a SAM.gov Unique Entity Identifier, and demonstrate financial solvency and past performance with a minimum “C” rating on the CPA Vendor Performance Tracking System. All work must adhere to NIST SP 800-53 security standards and Texas Government Code provisions regarding data privacy, breach notification, and incident response. Contractors are required to implement robust confidentiality protocols, flow down data protection obligations to subcontractors, and maintain cyber liability and data breach insurance. The contract is subject to state and federal anti-discrimination laws, human trafficking prohibitions, and safety standards under OSHA. Payment is governed by the Texas Prompt Payment Act, with invoices required monthly and detailed to match work completed under the Scope of Work. The state retains full inspection, audit, and termination rights, and will award based on best value rather than lowest price, weighing technical compliance, financial capability, delivery history, and pricing.