Solicitation A10-05-26-9244- Housing Rehab- Cherokee County

The Cherokee Nation Housing Authority is soliciting bids for emergency housing repairs at a single-family residence located at 408 S. Lee Ave., Tahlequah, Oklahoma, constructed in 1940. The project, identified as Procurement #164648 and governed by NAICS code 236118, requires comprehensive rehabilitation work including carpentry, plumbing, HVAC, sheet metal and gutter repairs, and site work. Key scope items include replacing the cellar hatch door and three crawlspace doors, widening and installing a new 36-inch pre-hung steel exterior door with full framing and hardware, installing a new interior bathroom door, and replacing a 4-inch roof jack with fiber-cement trim. The home contains asbestos-containing materials (ACM), and contractors must strictly follow safety protocols outlined in the attached ACM Report, including photographs and chain of custody documentation. Work must begin within two weeks of notification and be completed within 30 working days, with liquidated damages of $100 per day for each day of delay beyond the contract end date. Bids must be submitted as fixed-price proposals using the agency's required forms, including the Bid Response Sheet, Bid Breakdown Sheet, HUD Form 5369-A (Representations and Certifications), HUD Form 2530 (Previous Participation Certificate), and proof of TERO certification for those seeking tribal preference. All bids must be sealed and clearly labeled with the solicitation number, bidder name, and deadline. Contractors must verify all measurements and quantities prior to submitting bids, and change orders will not be approved for errors in estimation. The contract is subject to the Davis-Bacon Act, requiring compliance with prevailing wage rates, submission of weekly certified payrolls with signed compliance statements, and retention of payroll records for three years after project completion. Bidders must also provide current certificates for general liability, auto, and workers’ compensation insurance, and certify eligibility under federal and tribal procurement laws, including Buy American provisions and non-debarment status. Awards will go to the lowest and most responsive responsible bidder, evaluated primarily on price, with additional consideration given to number of current projects, timeliness and quality of past work, and outstanding warranty issues. The Cherokee Nation Housing Authority retains full ownership of all deliverables, and the HACN Inspector will formally accept work based on submission of a Statement of Completion, verification of compliance, and approval of all closing documents. Initial payment of at least 50% is contingent upon inspection,