Solicitation A10-07-26-9360- Housing Rehab- Rogers County

The Housing Authority of the Cherokee Nation is soliciting bids for the rehabilitation of a single home in Rogers County, Oklahoma, with a strict scope limited to HVAC installation and related work as detailed in the Work Write-Up. Bids must be submitted by July 23, 2026, and successful bidders are required to complete the project within three working days after notification, with a $100 daily liquidated damages penalty for each day of delay beyond the deadline. To be considered responsive and responsible, bidders must fully complete the Mandatory Bid Response sheet and Work Write-Up, and preference is given to those certified through the Cherokee Nation Tribal Employment Rights Office (TERO), with proof of certification required. The contract operates under a Lowest Price Technically Acceptable (LPTA) basis, where technical acceptability is determined through evaluation of the number of current and pending projects, on-time completion history, work quality, and warranty performance, with price being the decisive factor. Compliance with federal labor and environmental regulations is mandatory including the Davis-Bacon Act, Copeland Act, CWHSSA, EPA guidelines on recovered materials, and HUD Section 3 requirements. Bidders must submit certified payrolls using WH-347 forms, maintain accurate labor records, and adhere to applicable wage determinations. Indian Preference Requirements apply to employment and subcontracting, favoring qualified Native Americans and Indian-owned enterprises, though core crew members are exempt. Contractors must disclose any organizational conflicts of interest, prohibit contingent fees without reporting, and ensure all subcontractors provide valid trade licenses, RRP certifications, CDIB or tribal membership cards, lien waivers, and insurance certificates. All records must be retained for three years post-completion for audit purposes. Inspection and acceptance occur on-site by a Housing Authority inspector, with payment contingent upon formal written approval. Proposals must be sealed, marked with the IFB number, and submitted via mail, hand delivery, or authorized email to the designated address, with fax and telegraph strictly prohibited. Bidder representations must include certification of independent pricing, non-debarment status, small business and socioeconomic status, and disclosure of prior HUD project involvement, which may trigger submission of Form HUD-2530 with SSN or TIN. No contract value is specified, and specific payment procedures, account codes, or invoicing systems are not outlined.