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Solicitation for Preventive Maintenance Service Cooling Tower System at US Embassy Compound, Jakarta, Indonesia

Active
191D3226R0042Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Embassy in Jakarta is soliciting quotations for preventive maintenance services for its cooling tower system, with the solicitation number 191D3226R0042 and a deadline of August 28, 2026, at 12:00pm Jakarta time. Offers must be submitted electronically to jakartapcubidding@state.gov in MS-Word, MS-Excel, or PDF format, with a maximum file size of 30MB; larger submissions must be split into multiple emails each under 30MB. All quotations must be in English and include the completed Standard Form SF-1449, Section I Pricing, Section 5 Representations and Certifications, and any additional documentation specified in Section 3 of the solicitation. Only responsible offerors registered in the System for Award Management (SAM) prior to submission will be considered, and failure to provide proof of SAM registration will result in disqualification. The contract will be awarded to the lowest-priced, technically acceptable offer without formal discussions unless necessary, and performance is required entirely at the U.S. Embassy compound in Jakarta, Indonesia. The North American Industry Classification System code for this requirement is 238220, and no set-aside provisions apply.

General Info

U.S. Embassy Jakarta seeks preventive maintenance for cooling tower by August 28, 2026, SAM-registered vendors only, lowest priced technically acceptable bid wins.

Agency

Department Of State → US Embassy JakartaView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Jakarta, ID-JK, IDN

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Jakarta
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Jakarta
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Jeramee C. Rice
contact@example.gov
Widodo W
contact@example.gov

Full Description

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Enclosed is a Request for Quotation (RFQ) for Preventive Maintenance Service Cooling Tower System at US Embassy Compound, Jakarta.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.


The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.


Quotations are due by August 28, 2026, at 12.00pm. No proposals will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.


Your quotation must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.


In order for a quotation to be considered, you must also complete and submit the following:


1. SF-1449


2. Section I, Pricing


3. Section 5 Representations and Certifications


4. Additional information as required in Section 3


5. Proof of SAM Registration


Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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NAICS: 811310
Federal
Semi-Annual Preventive Maintenance of Evapco Cooling TowersSemi-annual preventive maintenance services are required for two Evapco USS-112-812L cooling towers located at the U.S. Embassy in Jakarta, involving comprehensive inspection, lubrication, cleaning, and safety verification in strict compliance with the manufacturer’s operations and maintenance manual. All work must be performed by qualified personnel to ensure operational reliability, energy efficiency, and compliance with safety standards, with detailed reports submitted after each service visit documenting findings, actions taken, and any recommended follow-up items. The contract is structured as a subcontract under the U.S. Department of State, with performance limited exclusively to the embassy’s facility in Jakarta, and all activities must be completed according to schedules aligned with the biannual maintenance cycle. The solicitation is open for responses until August 21, 2026, and contractors must demonstrate experience with industrial cooling systems and familiarity with U.S. government property maintenance protocols.
Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

POSTED

14 days ago

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in 13 days
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NAICS: 811310
Federal
40,000-hours Overhaul Maintenance Trane Chiller #1 at NEC Jakarta
Solicitation # 191D3226R0039
The U.S. Embassy in Jakarta is seeking qualified contractors to perform a 40,000-hour overhaul maintenance service on Trane Chiller #1 located on the 11th floor, with proposals due by August 21, 2026, at 12:00 p.m. The government intends to award a contract to the responsible offeror submitting the lowest priced acceptable quotation, with no discussions planned unless necessary. All submissions must be in English and delivered electronically to jakartapcubidding@state.gov in MS-Word, MS-Excel, or Adobe PDF format, with individual files not exceeding 30MB; larger submissions must be split across multiple emails. To be considered, offerors must complete and submit the SF-1449 form, Section I on Pricing, Section 5 Representations and Certifications, and any additional materials specified in Section 3 of the solicitation. Additionally, all proposers must be actively registered in the System for Award Management (SAM) prior to submission, as failure to do so will result in disqualification. The solicitation number is 191D3226R0039, and the North American Industry Classification System code is 811310, indicating the nature of the work as maintenance and repair services. The primary point of contact for inquiries is Jeramee C. Rice, with additional support provided by Widodo W.
Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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14 days ago

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in 13 days
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NAICS: 541611
Federal
Cybersecurity Compliance & C-SCRM Attestation SupportThe contract requires the provision of cybersecurity supply chain risk management documentation and attestation to meet U.S. government standards, specifically through the completion of the C-SCRM Questionnaire and the Software Producer Attestation Form. This effort is aimed at ensuring compliance with federal cybersecurity requirements for software supply chain integrity and is critical for maintaining secure digital operations within the U.S. diplomatic infrastructure. The work must be performed in Jakarta, Indonesia, with a deadline for submission set for August 10, 2026, and the solicitation was posted on July 23, 2026. The contract is classified as a subcontract under NAICS code 541611, which pertains to management consulting services, indicating the need for specialized cybersecurity advisory and compliance expertise. All deliverables must directly support the Department of State’s mission through the U.S. Embassy Jakarta, with no set-aside provisions specified, meaning eligible entities of any size may respond.
Administrative Management and General Management Consulting Services

POSTED

15 days ago

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in 2 days
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NAICS: 334511
Federal
Network Equipment Supply (Cisco/Juniper-Compliant Hardware)The contract requires the supply and configuration of networking hardware including routers, switches, and firewalls that must be branded Cisco or Juniper or approved equivalent products, all of which must be IPv6-compliant and entirely free of equipment from prohibited vendors such as ZTE, Huawei, and Xiaomi. The equipment must be delivered and set up to meet operational standards suitable for deployment at the US Embassy in Jakarta, with the place of performance designated as Jakarta, Indonesia, postal code 10110. The solicitation is structured as a subcontract under the NAICS code 334511, indicating a focus on communications equipment manufacturing, and is issued by the Department of State through the US Embassy Jakarta. Responses are due by August 10, 2026, at 3:00 AM UTC, with the opportunity posted on July 23, 2026, and bidders must ensure full compliance with vendor restrictions and technical specifications to qualify.
Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing

POSTED

15 days ago

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in 2 days
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NAICS: 238220
Federal
Fiber-Optic Installation and CablingThe contract requires the installation and termination of multimode 50-micron fiber-optic cable with SC connectors, spanning from the provider’s demarcation point to the Embassy’s Optical Termination Box located in Jakarta, Indonesia. The work must be performed to meet technical specifications for high-speed data transmission, ensuring proper signal integrity and long-term reliability in the embassy’s communication infrastructure. All materials and labor must comply with industry standards for fiber-optic cabling, and the installation must be completed without disrupting existing diplomatic communications. This subcontract is issued by the U.S. Embassy Jakarta under the Department of State, with a posting date of July 23, 2026, and a response deadline of August 10, 2026. The North American Industry Classification System code 238220 indicates the work falls under electrical and wiring installation services. Performance is expected to take place at the embassy’s facility in Jakarta with a postal code of 10110. The solicitation is intended for qualified contractors with proven experience in fiber-optic installations for government or diplomatic facilities, and all proposals must demonstrate technical capability, adherence to security protocols, and the ability to meet strict timelines for deployment.
Plumbing, Heating, and Air-Conditioning Contractors

POSTED

15 days ago

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in 2 days
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NAICS: 518210
Federal
Dedicated Fiber Internet Service ProvisionA dedicated 50 Mbps fiber internet connection is required with a /29 public IP subnet, ensuring direct and uninterrupted bandwidth without sharing resources with other users. The service must guarantee a 99.5% uptime SLA, supported by 24/7/365 technical assistance with a mandatory 15-minute response time to any reported issues. The connection must leverage existing fiber infrastructure to enable prompt deployment and minimize additional construction. This subcontract is issued by the U.S. Embassy Jakarta under the Department of State, with the place of performance specified as Jakarta, Indonesia, with postal code 10110. The NAICS code 518210 identifies the service as data processing, hosting, and related activities. The solicitation was posted on July 23, 2026, and responses are due by August 10, 2026.
Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

POSTED

15 days ago

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in 2 days
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NAICS: 517111
Federal
1 Year 50 Mbps Dedicated Internet Renewal for DHS HSI Office
Solicitation # PR16144687
The contract is for a one-year renewal of a 50 Mbps dedicated internet service for the DHS HSI Office at the U.S. Embassy in Jakarta, located at Meddeka Selatan 3–5, with a service period from September 22, 2026, to September 21, 2027. The provider must already have fiber-optic infrastructure in place within the embassy area and is required to supply multimode 50-micron fiber-optic cable with an SC connector to the Embassy OTB. Only vendors operating in Indonesia with a permanent business address and published telephone listing in the country are eligible to respond. Payment will be made at a fixed monthly rate in Indonesian Rupiah, contingent upon satisfactory performance of the service. All contractors must be registered in the Central Contractor Registration system under the System for Award Management (SAM) due to the contract value exceeding $40,000. The solicitation, identified as PR16144687, was posted on July 23, 2026, and responses are due by August 10, 2026. The primary point of contact is Jan M. Reilly, reachable via JakartaPCUBidding@state.gov. The contract falls under NAICS code 517111 and is issued by the U.S. Department of State through the U.S. Embassy in Jakarta, with the place of performance in Jakarta, Indonesia, and the awarding office located in Washington, D.C.
Wired Telecommunications Carriers

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15 days ago

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in 2 days
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NAICS: 721110
Federal
TPAAR Meeting Event - DOJ OPDAT Sby January 2026
Solicitation # 191D3226Q0003
This contract is a firm fixed-price purchase order to secure lodging and functional services for the TPAAR Meeting Event organized by the U.S. Department of Justice, OPDAT, and the U.S. Embassy Jakarta, scheduled for January 27-29, 2026, in Surabaya, Indonesia. The contract calls for accommodations at a five-star hotel, including meeting room facilities, equipment, and support services as detailed in the performance work statement. The solicitation requires submission of a complete proposal including SF-1449, pricing details, representations and certifications, and additional information such as business licenses, client lists from the past three years, detailed room layouts, safety measures, and insurance compliance consistent with local laws. Proposals must be submitted electronically or by mail by the specified deadline. The procurement emphasizes contractor responsibilities related to quality assurance, compliance with safety and emergency protocols, and adherence to government monitoring and complaint resolution processes. Pricing is to be firm and quoted in Indonesian Rupiah. The contract aims to ensure reliable and professional lodging and meeting services compliant with U.S. Embassy standards for supporting official government events, with the point of contact managed through the U.S. Embassy Jakarta’s contracting office.
Hotels (except Casino Hotels) and Motels

POSTED

8 months ago

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in 5 months
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