Solid Waste Removal Services

Sources Sought: Solid Waste Collection Services

Sources Sought Notice Number: IHS-WAG-26-1529210

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE)Businesses.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 562111, Solid Waste Collection. This U.S. industry comprises establishments primarily engaged in (1) collecting and/or hauling nonhazardous solid waste (i.e., garbage) within a local area; (2) operating nonhazardous solid waste transfer stations; and (3) collecting and /or hauling mixed recyclable materials with a local area.  

1. Background

The Mission of the Wagner IHS is to provide the best possible healthcare services to the Native American population of the Yankton Sioux Tribe in South Dakota. To meet this mission, the Wagner IHS Healthcare Center (IHS) has identified a need for a Non-Personal, Firm Fixed Price, Base Year plus Four (4) One (1) Option Year Service Contract for Solid Waste (Garbage) Removal Services.

1. Objective

Solid waste removal services rendered by the Contractor shall include the removal of all materials considered “regular” garbage. Some items include but are not limited to: food waste, paper, metal cans, milk containers, etc.

2.1       Scope

1. The Contractor shall be responsible for making a complete survey of the premises where dumpster services are to be rendered at the Wagner Health Center at 111 Washington Ave. NW Wagner, SD 57380 in order to be thoroughly familiar with the coverage of the service requested in this specification. Any misunderstandings arising from not fully meeting the requirements outlined in this specification due to failure in conducting a survey shall not excuse the Contractor from fully complying with the requirements of the specification outlined.

1. All regular pick-up services shall be performed three (3) times a week, Monday, Wednesday and Friday, on a weekly basis, for each week of the month, for 12 months, where dumpster services are to be rendered at the Wagner Health Center 111 Washington Ave. NW Wagner, SD 57380. The contractor shall obtain permission from the Facilities Manager and the Contracting Officer prior to performing additional services that may be needed outside the specified hours of the period of performance.

1. Contractor shall provide a schedule of pickup services with bid proposal.

1. The Contractor shall provide a monthly waste manifest report, for each pickup and obtain a signature from the Facilities Manager, or any designated Wagner Health Center personnel, for all solid waste collected.

1. Contractor shall provide two (2) 6-yard dumpster for the facility building that will be used throughout this contract.

3.0       Work Schedule/Availability

Wagner IHS Healthcare Center hours of operations are Monday through Friday 7:00am to 11:00pm.

1.        Period of Performance

Base Year Date of Award to 08/31/2027

Option Year 1: 09/01/2027 to 08/31/2028

Option Year 2: 09/01/2028 to 08/31/2029

Option Year 3: 09/01/2029 to 08/31/2030

Option Year 4: 09/01/2030 to 08/31/2031

5.0       Place of Performance

111 Washington Ave NW, Wagner, SD  57380

6.0       Contracting Officer’s Representative Designation

The designated COR for this contract is:

Dwight Josh Janis

COR Level 1

Wagner Health Care Facility

111 Washington Ave. NW

Wagner, SD 57380

The COR is responsible for:

1. Monitoring the Contractor’s technical progress;
2. Interpreting the performance workstation.
3. Technical evaluation is required.

Subject matter expert for this contract is:

Chad Zephier, Facility Manager

chad.zephier@ihs.gov.

Wagner IHS Healthcare Center

111 Washington Ave NW, Wagner, SD  57380

7.0       Contractor Compliance

The Contractor shall adhere to the Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974.

8.0       Administrative

• Compensation - Billing will be at a fixed rate for all services.
• Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls.

9.0       Government Furnished Property/Equipment/Information

No Government furnished property, equipment, or information is provided.

10.0     Reports

The Contractor shall deliver standard or custom reports on demand, to monitor monthly usage.

12.0     Closing Statement

Point of Contact: John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.   

Submission Instructions:

Interested parties shall submit capability via email to John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.  Must include Sources Sought Number IHS-WAG-26-1529210 in the Subject line. The due date for receipt of statements is August 19, 2026, 11:00 a.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.