Source Sought Notice, Hospital Facility Maintenance Supplies, Phoenix Indian Medical Center, IHS, BPA Five-Years

SOURCES SOUGHT NOTICE FOR INDIAN ECOMOMIC ENTERPRISES (IEE), INDIAN SMALL BUSINESS ECONOMIC ENTERPRISES (ISBEE) OR SMALL BUSINESS OR OTHER THAN SMALL BUSINESS – THIS IS NOT A SOLICITATION FOR PROPOSAL AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. 

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.  

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) is issuing this sources sought synopsis as a means of conducting market research to identify contractors having an interest in and the resources to support on providing Hospital Facility Maintenance Supplies Blanket Purchase Agreement (BPA) for the Phoenix Indian Medical Center, Phoenix, AZ. Reference IHS1519772-PIMC-IHS. 

Required Hospital Facility Maintenance Supplies: 
Heating and Cooling, HVAC, Electrical, Plumbing, Tools, Personal Protective Equipment (PPE) and Miscellaneous Hospital Facility Maintenance Supplies, see attachment Hospital Facility Maintenance Supplies.  

Contractors shall have an active online web-site ordering system for all required Hospital Facility Maintenance Supplies. 

The applicable NAIC Code to this procurement is 333415, 332913, 335999, and 333515 and size standards 750 employees.    

Delivery: 
Phoenix Indian Medical Center, 4212 North 16th Street Bldg-9, Laboratory Dept., Phoenix, AZ 85016

An e-mail letter of interest that includes your firm’s Capability Statement highlighting past performance for similar deliveries performed within the past 5 years and indicate the following social economic status information is all that is required at this time. 

Is your firm a: 
___ Indian Small Business Economic Enterprise/Native Owned Small Business

OR

___ Small Business (SB), ___ Veteran-Owned SB, ___ Service-Disabled Veteran-Owned SB, ___ HUBZone SB

___ Small Disadvantage Business, ___ Women-Owned SB

OR 

___ Other Than Small Business

BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s):    INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
    The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
    The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
    The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition:  INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
The government will evaluate market information to ascertain potential market capacity to provide supplies consistent in scope and scale with those described in this notice and otherwise anticipated. 

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR ISBEE OR SMALL BUSINESS OR PROCURED THROUGH FULL AND OPEN COMPETITION, and a single award MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed supplies are invited to submit a response to this Sources Sought Notice by December 11, 2025 3:00 PM MST. All responses under this Sources Sought Notice must be posted emailed to Donovan.Conley@ihs.gov and reference IHS1519772-PIMC-SAM. 

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING: 

1. Company name. 
2. Point of contact (name/title/telephone number/e-mail address).  
3. FSS / SEWP Contract number, if applicable. 
4. DUNS number OR SAM Unique Entity Identifier Number. 
5. Tax ID number. 
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies. 
7. Contractor must have an active on-line website ordering system for all supplies.  
8. A capability statement that addresses the organizations qualifications and ability to provide the required supplies stated above.  
9. Is your company currently providing supplies to three or more delivery locations and can you provide COR or Technical Point of Contact or Point of Contact contact information to review performance assessment from your delivery locations.  
Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
    Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
    Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.

If you have any questions concerning this opportunity please contact: 
Donovan Conley
Contract Specialist
Phoenix Area Office, Acquisition Department
40 North Central Ave
602-200-5374

Attachment:

1. IHS Indian Economic Enterprises Representatives form 
2. Hospital Facility Maintenance Supplies Listing
3. Statement of Work