Sources Sought Black Hills National Cemetery Aggregates

The National Cemetery Administration under the Department of Veterans Affairs is seeking market research responses for the supply and delivery of aggregate materials including Concrete Sand, ¾” Road Base Gravel, Crushed Fines, 3/8” Clean Gravel Chips, Topsoil, and Fill Dirt to Black Hills National Cemetery in Sturgis, South Dakota. This sources-sought notice, identified by solicitation number 36C78627Q50000 and posted on May 14, 2026, with a response deadline of May 22, 2026, aims to identify qualified vendors capable of meeting operational demands under a potential contract with a one-year base period and four optional one-year extensions. All deliveries must occur within fifteen days of a request, Monday through Friday between 8:00 a.m. and 4:30 p.m., with vehicles restricted to a maximum of 15 tons and no pup or side-dump trailers permitted, especially at the Maintenance Compound. Deliveries are FOB destination, and contractors must adhere to strict behavioral standards outlined in the Dignity Clause, which prohibits any contact with or damage to headstones, markers, or burial sites, requiring signed compliance statements from all personnel. Invoices must be submitted electronically via the Tungsten Network within ten days of delivery, and contractors are fully liable for any damage to cemetery property or injuries occurring during performance. Offerors must provide their UEI or DUNS number, specify their size status and socioeconomic class—particularly identifying Service-Disabled Veteran-Owned Small Businesses or Veteran-Owned Small Businesses—and disclose any existing federal contract vehicles such as GSA Schedule or SEWP. No pricing is provided in this notice; respondents are expected to submit sample pricing along with a capability statement detailing their qualifications, delivery processes, and compliance procedures. All submissions must be sent via email to April Graves at April.Graves@va.gov with the subject line clearly referencing the solicitation number and project name, and must include contact information and business classification. Access to the cemetery is controlled through the main entrance, and drivers must coordinate drop-offs with authorized cemetery personnel. No formal FAR clauses are incorporated, as this is a market research notice, but compliance with federal, state, EPA, and OSHA regulations is mandatory. The Contracting Officer Representative, April Graves, serves as the primary point of contact for all submissions and inquiries.