Sources Sought: Exercise Equipment for the Great Plains Area IHS Youth Regional Treatment Center
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Indian Health Service, part of the Department of Health and Human Services, is conducting market research to identify qualified vendors capable of supplying, delivering, assembling, and installing commercial-grade fitness equipment for the Great Plains Area Youth Regional Treatment Center in Mobridge, South Dakota. The equipment includes six specific pieces from Inflight Fitness or equivalent products meeting stringent commercial and safety standards, such as heavy-duty steel frames, integrated weight stacks with specified capacities, durable finishes, ergonomic adjustments, and safe operation suitable for youth treatment settings. The requirement also includes full inside delivery, installation, operational verification, staff training, and removal of all packaging materials, with a delivery and installation window of 30 to 60 days after award. The procurement is targeted under NAICS code 423910 with a 200-employee size standard, and alternatives under 423450 are also being considered. Responses are sought from Indian Economic Enterprises, Indian Small Business Economic Enterprises, other small businesses, and Federal Supply Schedule contractors registered in SAM.gov, with special emphasis on Buy Indian Act eligibility. Submissions must include company details, business size classification, product specifications, warranty information, prior experience with institutional facilities, delivery timelines, and confirmation of equipment equivalence. All responses must be submitted electronically via Erin Doering at Erin.Doering@ihs.gov no later than August 24, 2026, with a maximum of five pages excluding supporting documentation. This notice is strictly for market research purposes and does not constitute a solicitation or commitment to award a contract. The government retains full discretion over future procurement strategies based on the input received, and no contractual obligations will arise from this request.
General Info
Agency
NAICS
Place of Performance
Mobridge, SD, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
NOTICE NUMBER
IHS-SS-26-1528124
NOTICE TYPE
Sources Sought / Market Research
TITLE
Commercial Fitness Equipment Procurement, Delivery, and Installation for the Great Plains Area Youth Regional Treatment Center
DISCLAIMER
This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. This notice is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will be used for market research purposes only.
The Government will not reimburse respondents for any costs associated with preparation or submission of a response to this notice.
AGENCY
Department of Health and Human Services (HHS)
Indian Health Service (IHS)
Great Plains Area Indian Health Service
Great Plains Area Youth Regional Treatment Center
NAICS CODE
423910 – Sporting and Recreational Goods and Supplies Merchant Wholesalers
Size Standard: 200 Employees
NAICS code also available for consideration:
423450 -- Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Size Standard: 200 Employees
PRODUCT SERVICE CODE (PSC)
7830 – Physical Fitness Equipment
DESCRIPTION
The Indian Health Service (IHS), Great Plains Area Youth Regional Treatment Center (GPAYRTC), is conducting market research to identify qualified Indian Economic Enterprises (IEEs), Indian Small Business Economic Enterprises (ISBEEs), and other small business concerns or federal supply schedule (FSS) contract holders capable of providing commercial-grade fitness equipment, delivery, assembly, and installation services that meet the Government's requirements.
The Government anticipates awarding a Firm-Fixed-Price purchase order for the procurement, delivery, assembly, installation, and operational verification of commercial-grade fitness equipment for the Great Plains Area Youth Regional Treatment Center located in Mobridge, South Dakota.
The requirement is for the following equipment or equal products meeting the Government's minimum requirements and salient characteristics:
- Inflight Fitness Multi Bicep / Tricep with 150 lb Stack (Model: CT-MBTS-150) – Qty: 1
- Inflight Fitness Multi Inner / Outer Thigh with 150 lb Stack (Model: CT-MIOS-150) – Qty: 1
- Inflight Fitness Multi Seated Leg Extension / Leg Curl with 250 lb Stack (Model: CT-MSECS-250) – Qty: 1
- Inflight Fitness Multi Press with 250 lb Stack (Model: CT-MPSS-250) – Qty: 1
- Inflight Fitness Multi Leg Press with 250 lb Stack (Model: CT-MLPS-250) – Qty: 1
- Muscle D Commercial Stair Climber with LED Console (Model: CC-SC-LS-B) – Qty: 1
The Government has identified the Inflight Fitness equipment as the reference products. Any proposed equal products shall meet or exceed the Government's minimum requirements and be fully compatible with commercial fitness center use.
Minimum Salient Characteristics
Any proposed equal should meet the salient characteristics listed below:
- Commercial-grade fitness equipment designed for institutional or healthcare rehabilitation use.
- Heavy-duty steel frame construction.
- Manufacturer standard commercial warranty.
- Integrated weight stack systems meeting specified capacities.
- Durable powder-coated finish.
- Ergonomic adjustment features.
- Safe and stable operation suitable for youth treatment facility use.
- Equipment shall be delivered fully assembled and installed.
- Contractor shall verify proper operation of all equipment after installation.
- Contractor shall provide basic operational orientation to designated Government staff.
- Contractor shall remove and properly dispose of all packaging materials.
Required Services
- Procurement of all specified equipment.
- Delivery to the Government facility.
- Inside delivery.
- Assembly and installation.
- Equipment leveling and operational testing.
- User orientation/training.
- Removal of all packaging and debris.
The anticipated place of delivery is:
Great Plains Area Youth Regional Treatment Center
12451 SD Highway 1806
Mobridge, SD 57601
The anticipated delivery and installation period is 30 to 60 calendar days after award.
REQUESTED INFORMATION
Interested firms shall submit the following information:
- Company name, address, UEI number, and point of contact.
- Business size and socioeconomic status, including whether the firm is:
- Indian Economic Enterprise (IEE)
- Indian Small Business Economic Enterprise (ISBEE)
- Small Business
- Small Disadvantaged Business
- HUBZone Small Business
- Service-Disabled Veteran-Owned Small Business
- Woman-Owned Small Business
- Federal Supply Schedule Contractors
- Other
- Confirmation that the firm is registered in SAM.gov and that registration is active.
- Description of the proposed equipment, including manufacturer and model numbers.
- Product literature, technical specifications, brochures, and warranty information demonstrating compliance with the Government's requirements.
- Description of previous experience providing and installing similar commercial fitness equipment for hospitals, treatment centers, schools, government agencies, or other institutional facilities.
- Estimated delivery and installation lead time after receipt of order.
- Identification of whether the proposed equipment is the referenced brand name or an equal product.
- Federal Supply Schedule Contract Number (if applicable)
BUY INDIAN ACT INFORMATION
Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) responding to this notice shall identify their eligibility under the Buy Indian Act, 25 U.S.C. § 47, and the implementing regulations at HHSAR Subpart 326.6.
The Government will use responses to determine whether sufficient competition exists among eligible IEE/ISBEE firms to support a Buy Indian Act set-aside acquisition.
SUBMISSION INSTRUCTIONS
Responses shall be limited to five (5) pages, excluding product literature, specifications, and capability documentation.
Responses shall be submitted electronically to Erin Doering at Erin.Doering@ihs.gov
Secondary point of contact: William Kohl at William.Kohl@ihs.gov.
Subject Line:
"Sources sought response: IHS-SS-26-1528124 YRTC Fitness Equipment"
RESPONSE DUE DATE
Responses are requested no later than August 24, 2026 at 5:00 pm CDT
NO SOLICITATION EXISTS
This is not a Request for Quotations (RFQ), Invitation for Bids (IFB), or Request for Proposals (RFP). No contract will be awarded as a result of this notice. The Government reserves the right to determine the appropriate acquisition strategy based on the responses received.
Contracting Officer Authority
The Contracting Officer is the only individual authorized to enter into, administer, modify, or terminate contracts on behalf of the United States Government. Any information or guidance provided by Government personnel other than the Contracting Officer shall not be interpreted as authorization to incur costs, commence work, or otherwise bind the Government. No contractual obligation on behalf of the Government shall arise from responses to this Sources Sought Notice or from any Government communications related to this notice unless and until a contract is awarded by the Contracting Officer.
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