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Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services

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75H71326Q00012Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Solicitation 75H71326Q00012 is a combined synopsis and request for quotation for a firm-fixed-price contract to procure, deliver, and install a Topcon Maestro2 Optical Coherence Tomography with Angiography (OCTA) system and table for the Warm Springs Health and Wellness Center in Oregon. The scope of work includes a pre-installation site assessment, the removal and disposal of existing equipment, system calibration, and HER/PACS integration. The contractor is also responsible for providing on-site staff training, a user manual, and one year of warranty coverage and 24/7 support following final acceptance. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 339112. The performance period extends from the date of award through one year. Evaluation will be based on technical capability and all-inclusive pricing, with price being the primary factor. Interested offerors must submit a technical proposal, price quotation, FAR 52.212-3 representations and certifications, at least three past performance references, and evidence of medical liability insurance by May 8, 2026, at 5:00 PM EST. Compliance with HIPAA, facility security protocols, and the Buy Indian Act representation is required.

General Info

Procure and install Topcon Maestro2 OCTA system for Warm Springs Health Wellness Center.

Agency

Department Of Health And Human Services → Indian Health Service

Contract Value

$61,454

NAICS

339112 - Surgical and Medical Instrument Manufacturing

Place of Performance

Warm Springs, OR, 97761, USA

Set-Aside

SDVOSBC

Awardee

L1 ENTERPRISES INCORPORATED

Award Issued Date

Documents

5

Draft Statement of Work for OCTA Installation at Warm Springs Service Unit

PDF, High priority: read this first4 pages · sow
High

Schedule of Items for Optical Coherence Tomography Fundus Camera System

DOCX, High priority: read this firstschedule-of-items
High

Statement of Work for OCTA Equipment Installation at Warm Springs Service Unit

PDF, High priority: read this firstsow
High

Wage Determination for Oregon Counties of Crook and Jefferson

PDF, High priority: read this firstwage-determination
High

IHS Buy Indian Act Indian Economic Enterprise Representation Form

PDF, Low priorityrepresentation-form
Low

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Timeline

PhaseCombined Synopsis
Posted

Sources Sought

Type Changed

Sources Sought → Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Indian Health Service
Contacts1 person available
OfficePORTLAND, OR, 97209, USA
Organization / AgencyDepartment Of Health And Human Services → Indian Health Service
Office AddressPORTLAND, OR, 97209, USA
Contacts
Tricia Charley
contact@example.gov

Full Description

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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS FAR 12.603 Streamlined Procedure


Synopsis/Solicitation updates delivery location information for federal healthcare facilities in Oregon. The delivery location for this requirement is Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761. Quoters should ensure the capability to provide services and/ or deliver equipment to this location; failure to do so may render the quote non-responsive. All other terms and conditions remain unchanged.


This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.


SOLICITATION INFORMATION


Solicitation Number: 75H71326Q00012


Solicitation Type: Request For Quotation


Contract Type: Firm Fixed Price


Commercial Items: Supply


Issue Date: 04/28/2026


Response Deadline: 05/08/2026, 5:00 PM, Eastern Standard Time


DESCRIPTION


Title: Warm Springs Health & Wellness Center- Optical Coherence Tomography with Table and Angiography Installation, Calibration, and On-Site Training Services.


Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 977761


Scope of Work: Procure, deliver, remove existing and disposal, install, and verify operation of a Maestro2 Optical Coherence Tomography with Angiography (OCTA) system with table at Warm Springs Health & Wellness Center. Includes software and upgrades (if Applicable), removal and disposal of existing OCTA equipment, installation, calibration, warranty, documentation, 24/7 support (if applicable), on-site training, optional service contract coverage, and HER/PACS integration. Includes compliance with manufacturer specifications, safety and HIPAA requirements, and all labor, material, and equipment, and transportation necessary for full delivery and installation.


Performance Period: Date of award through one year of contract. The performance period includes delivery, removal of existing equipment, installation, testing, and final acceptance. Warranty coverage and support services shall continue for one (1) year from date of final acceptance.


Delivery Requirements (if supply):


Delivery Date: To be determined (TBD)


Delivery Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761, F.O.B. Destination.


Pricing: Itemized cost (see attached pricing schedule)


APPLICABLE PROVISIONS AND CLAUSES


The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-02 dated April 01, 2026.


52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
52.212-2 Evaluation—Commercial Products and Commercial Services.
52.212-4 Terms and Conditions—Commercial Products and Commercial Services.


CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2


Full text available at http://www.acquisition.gov


52.202-1 Definitions (Jun 2020)
52.204-7 System for Award Management – Registration (April 2026 Deviation)
52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)


52.204-13 System for Award Management – Maintenance (April 2026 Deviations)


52.204-19 Incorporation by Reference of Representation and Certification (December 2014)


52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (April 2026 Deviation)


52.219-1 Small Business Program Representation (April 2026 Deviation)


52.222-3 Convict Labor (Jun 2003)
52.222-26 Equal Opportunity (April 2026 Deviation)
52.222-35 Equal Opportunity for Veterans (April 2026 Deviation)
52.222-36 Equal Opportunity for Workers with Disabilities (April 2026 Deviation)
52.224-1 Privacy Act Notification (Apr 1984)
52.224-2 Privacy Act (Apr 1984)


52.226-7 Drug-Free Workplace (May 2024)


52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
52.229-3 Federal, State, and Local Taxes (Feb 2013)
52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013)
52.232-1 Payments (Apr 1984)
52.232-8 Discounts for Prompt Payment (Feb 2002)
52.232-17 Interest (May 2014)
52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
52.233-1 Disputes (May 2014)
52.233-3 Protest After Award (Aug 1996)


52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)


52.237-3 Continuity of Services (Jan 1991)


DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:


352.224-70, Privacy Act (Dec 2015)


352.232-71, Electronic Submission of Payment Request (Feb 2022)


352.239-73, Electronic and Information Technology Accessibility Notice (Dec 2015),


352.239-74, Electronic and Information Technology Accessibility (Dec 2015),


352.237-70, Pro-Children Act. (Dec 2015) 


352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (Dec 2015)


352.222-70 Contractor Cooperation In Equal Employment Opp. Investigations (Dec 2015)


352.223-70 Safe And Health (Dec 2015)


352.224-71 Confidential Information (Dec 2015)


352.226-1 Indian Preference (Dec 2015)


352.226-2 Indian Preference Program (Dec 2015)


SET-ASIDE AND NAICS INFORMATION


Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)


NAICS Code: 339112 – Surgical and medical Instrument Manufacturing. Small Business Size Standard: 6,590 employees


PCS Code: N065- Installation of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.


EVALUATION FACTORS


The Government will award a contract to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.


Evaluation Factors (listed in descending order of importance):


Factor 1: Technical Capability Ability to deliver, remove existing OCTA, install, and verify proper operations of the Optical Coherence Tomography with Angiography (OCTA) system in system according to manufacturer specifications.


Factor 3: Price All-inclusive pricing including travel, per diem, lodging, transportation, meals, and taxes.


Relative Importance: Non-price factors are less important than price.


QUOTATION INSTRUCTIONS


Non-Price Section: Organize by evaluation factor


Price Section: Submit pricing in accordance with price scheduling, includes delivery, installation, removal of existing equipment, operational verification, travel, and training.


Required Submissions:


  • Technical proposal addressing evaluation factors
  • Price quotation
  • FAR 52.212-3 Representations and Certifications
  • Evidence of medical liability insurance (if healthcare services)
  • Past performance references (minimum 3)

ATTACHMENTS


Attachment 1 – Statement of Work / Specifications


Attachment 2 – Schedule of Items  


Attachment 3 – Wage Determination


SUBMISSION REQUIREMENTS


Due Date: May 08, 2026


Time: 5:00 PM, Eastern Standard Time


Submit to: contact@example.gov



Questions:



Contact: Tricia Charley


Phone: +1 (555) 000-0000


Email: contact@example.gov


AWARD INFORMATION


The Government intends to make multiple awards.
No guarantee of work is implied.
Purchase orders will be issued on an as-needed basis by location; however, the Government reserves the right to issue a purchase order



End of Combined Synopsis/Solicitation

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NAICS: 424410
Federal
Fresh Produce SupplierThis subcontract opportunity is for a Fresh Produce Supplier to provide high-quality fruits and vegetables for prime contractors working on Indian Health Service projects at Lawton Indian Hospital. The selected supplier is responsible for sourcing, grading, and delivering fresh produce that is free from spoilage, pests, and damage, utilizing temperature-controlled transportation to ensure quality upon delivery to the warehouse or receiving dock. All operations must strictly adhere to the Perishable Agricultural Commodities Act, USDA grading and inspection standards, and the FDA Food Code. This opportunity is designated as a Buy Indian Set-Aside under NAICS code 424410 and is managed through the Department of Health and Human Services. The place of performance is located in Lawton, Oklahoma. Interested parties must submit their responses by the deadline of November 6, 2026.
General Line Grocery Merchant Wholesalers

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NAICS: 311999
Federal
Full-Line Food and Food-Service Supply Distribution - Lawton Indian Hospital
Solicitation # IHS-SS-10222026
The Indian Health Service is issuing a Sources Sought notice, solicitation number IHS-SS-10222026, to identify capable Indian Small Business Economic Enterprises (ISBEEs) for a five-year Blanket Purchase Agreement. The requirement is for full-line food and food-service supply distribution to the Lawton Indian Hospital Dietary Department in Lawton, Oklahoma. Under the Buy Indian Act, preference will be given to Indian Economic Enterprises. The selected contractor must provide all labor, transportation, and resources to deliver products to the hospital receiving dock, with standard orders required within two business days and a preference for delivery between 8:00 a.m. and 10:00 a.m. The contractor must adhere to strict quality and safety standards, including FDA Food Code, HACCP principles for cold-chain handling, and USDA Grade A or equivalent quality. Specific shelf-life requirements apply to various product categories, such as a minimum of two weeks for milk and 90 days for frozen items. Interested respondents must submit a capability statement and a Buy Indian Act Representation Form to Contract Specialist Mary Ann Yocham by November 6, 2026. Submissions are limited to five pages and must demonstrate specific experience in food distribution rather than providing generic capability statements. Evaluation for the eventual award will be based on a representative market basket of high-consumption items.
All Other Miscellaneous Food Manufacturing

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NAICS: 811210
Federal
Biomedical Equipment Preventative Maintenance (PM) and Inspection ServicesThis subcontract for Biomedical Equipment Preventative Maintenance (PM) and Inspection Services supports prime contractors on Indian Health Service projects in Portland, Oregon. The scope of work involves performing routine preventative maintenance, safety inspections, and calibration of medical devices to ensure they meet manufacturer specifications. Technicians will utilize electrical safety analyzers and simulators to conduct performance verification tests and are required to provide detailed maintenance logs and calibration certificates. To qualify for this opportunity, personnel must hold CBET certification and ensure all work complies with FDA, CMS, or Joint Commission standards. This is an ISBEE set-aside for Indian Small Business Economic Enterprises under NAICS code 811210. The response deadline for this requirement is November 6, 2026.
Electronic and Precision Equipment Repair and Maintenance

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NAICS: 811210
Federal
Preventative Maintenance & Inspection Services of biomedical equipment
Solicitation # 75H71327Q00002
The Indian Health Service is issuing a Sources Sought Notice under solicitation 75H71327Q00002 to identify qualified businesses capable of providing preventative maintenance and inspection services for biomedical equipment. This notice is intended to determine the availability and capabilities of native small businesses, other small businesses, and large businesses to help the government decide on the appropriate acquisition method and potential set-asides. Preference is given to Indian Small Business Economic Enterprises and Indian Economic Enterprises in accordance with the Buy Indian Act. The proposed period of performance begins April 1, 2027, and ends March 31, 2028, with four optional one-year extensions. Services will be performed across multiple locations, including the Fort Hall Service Unit in Idaho, and the Warm Springs, Western Oregon, and Yakama Service Units in Oregon and Washington. Interested parties must be registered in the System for Award Management and provide a capability statement including their business size, NAICS code 811210, and socioeconomic status. Responses must be submitted electronically to the designated point of contact by November 6, 2026, and must include a completed self-certification form verifying Indian Firm status if applicable.
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