SOURCES SOUGHT- US ARMY West Point Moving, Relocation of Archives Special Collections
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Army West Point is seeking information from small businesses regarding the anticipated relocation of the Archives and Special Collections of the USMA Library from Bartlett Hall North to Cullum Hall on the West Point campus. This sources sought notice is issued solely for market research and planning purposes and does not constitute a solicitation or a commitment to award a contract. The requirement is intended for a small business set-aside, and the government will proceed with a set-aside only if two or more qualified small businesses respond with sufficient information demonstrating capability and competitive pricing. The work involves the careful handling, packing, moving, disconnecting, and reconnecting of fragile historical materials, IT equipment, furniture, and office supplies over a short distance between nearby buildings. The anticipated NAICS code is 488991 for packing and crating, and the government is specifically interested in understanding commercial availability, market pricing, delivery timelines, and customary terms of service. Respondents are asked to provide detailed information including their business status, contact details, DUNS and CAGE codes, interest in serving as a prime or subcontractor, and relevant past performance on similar government or commercial relocations. They must also comment on how the requirement can be structured to best promote small business participation, identify any potential restrictions on competition, and offer recommendations to improve the approach or specifications to ensure fair and open competition. All responses must be submitted by July 13, 2026, and no costs incurred in responding will be reimbursed. The government will not accept unsolicited proposals at this stage, and any future solicitation will be posted on SAM.gov, where potential offerors are responsible for monitoring for updates. Participation in this sources sought notice does not guarantee eligibility for a future contract opportunity, nor does failure to respond preclude future bidding.
General Info
Agency
NAICS
Place of Performance
West Point, NY, 10996, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Subject: Sources Sought for U.S. Army West Point relocation of the Archives and Special Collections of the USMA Library W911SD-26-Q-DTBD
THIS IS A Sources Sought Notice ONLY.
The U.S. Government desires to procure service for West Point West Point Library on a small business set-aside basis, provided 2 or more qualified small businesses respond to the sources sought notice with information sufficient to support a set-aside.
Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.
This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued.
If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry, www.sam.gov.
It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.
The anticipated NAICS code(s) is/are: 488991Packing and Crating
A need is anticipated for the services and materials for the relocation of the Archives and Special Collections of the USMA Library from the fourth floor and fourth mezzanine of Bartlett Hall North (Building 753) to designated locations in Cullum Hall (Building 605).
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.
3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.
Requirements:
The Contractor shall furnish all labor, supervision, equipment, facilities, supplies, services and materials for the relocation of the Archives and Special Collections of the USMA Library from the fourth floor and fourth mezzanine of Bartlett Hall North (Building 753) to designated locations in Cullum Hall (Building 605).
These buildings are in close proximity to each other in the Central Post Area of the United States Military Academy at West Pont. Although the bulk of this move will involve the library’s oldest and most fragile historical materials, some IT items, furniture and equipment, supplies and employee office holdings will also relocate. The Contractor shall disconnect and reconnect IT equipment.
The United States Military Academy Library, United States Military Academy, West Point, New York is moving Archives and Special Collections from the fourth floor and fourth mezzanine of Bartlett Hall North to designated locations in Cullum Hall. The following scope of work will cover the requirements for moving these collections to the designated facilities.
4. Information to help determine if the requirement for ----------------------------------------------------- is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.
5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.
6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Governmentwide point of entry www.SAM.gov. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.
7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.