SP Safe Repair and Preventative Maintenance Services

The contract involves providing safe repair and preventative maintenance services for specific safes and wall key cabinets at Illinois Tollway facilities, with a four-year term starting around October 2025. Vendors must submit electronic bids via BidBuy, including hourly rates for regular, overtime, Sunday/holiday, and emergency services, along with a fixed percent discount or markup on manufacturer parts from LaGard, Mosler, and Kaba-Mas brands. The work must be performed within 24 hours of notification, with emergency responses within four hours, and all repairs are to be completed at designated Tollway locations such as the Lake Forest Oasis. The contract emphasizes strict compliance with safety standards, licensing requirements, and brand-specific parts, prohibiting subcontracting for core services. Pricing must be fixed for the duration, with all costs incorporated into the bid, and no price increases are allowed during the contract period. The Illinois Tollway's terms and conditions govern the agreement, incorporating state statutes and regulations related to law governing the contract, record retention, FOIA, and safety standards. The contract stipulates that it is contingent upon the availability of funds, with provisions for termination if funds are insufficient. Payment procedures require invoices to be submitted within 15 business days of service, including specific certification statements, and are to be sent electronically or by mail to designated Tollway addresses. The evaluation process is based solely on responsiveness, responsibility, and the lowest total price, with no technical trade-offs or weights assigned. The contract also includes provisions for background checks, confidentiality, licensing, and performance monitoring, ensuring services are performed by qualified personnel in compliance with all applicable laws and safety regulations.