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Specialized Event AV and Technical Support

Active

State & Local

Response Deadline11/03/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for Specialized Event AV and Technical Support involves the installation and management of audio-visual systems for State of Oklahoma event projects in Oklahoma City. The selected provider will support prime contractors by setting up projectors, sound systems, microphones, and technical cabling across five breakout rooms and a main conference space designed for 300 attendees. The project requires a high level of technical proficiency in event AV management to ensure all designated spaces have fully operational systems. This opportunity is associated with the Oklahoma District Attorneys Council and has a response deadline of November 3, 2026.

General Info

AV technical support and installation for Oklahoma State event projects by November 3, 2026.

Agency

Oklahoma District Attorneys Council

NAICS

512199 - Other Motion Picture and Video Industries

Place of Performance

OK, USA

Set-Aside

NONE

Documents

This scope was carved out of EV00000985.

The full solicitation package (11 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

DAC Summer Conference 2027

AI Contract Breakdown

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No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedOct 2

subcontract

Response DeadlineNov 3

Submission deadline

Response Deadline

11/03/2026, 09:00:00 PM UTCin 8 days

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Organization & Contact Information

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AgencyOklahoma District Attorneys Council

ContactsNo contacts available

OfficeN/A

Organization / AgencyOklahoma District Attorneys Council

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs installation and management of audio-visual systems for prime contractors on State of Oklahoma event projects in Oklahoma City. Sets up projectors, sound systems, microphones, and technical cabling for 5 breakout rooms and a main conference space for 300 people. Requires technical proficiency in event AV management. Delivers fully operational AV systems in all designated spaces.

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Solicitation # EV00000985

The Office of Management and Enterprise Services, acting for the District Attorneys Council, is soliciting proposals under solicitation EV00000985 to secure conference rooms, lodging, and catering services in Oklahoma City for the 2027 Summer Conference. The event is scheduled for July 14-16, 2027, with specific requirements including five breakout rooms on July 14, a banquet center for 200 attendees on July 15, and conference space for 300 attendees on July 16. Additionally, hospitality space is required for the evenings of July 13-15. Sleeping room rates must not exceed the GSA rate, and the group is permitted to use its own audiovisual equipment at no additional charge. Bidders must propose a single total firm, fixed cost and provide technical responses using the provided exhibits. Preference will be given to suppliers with meeting spaces in the same building or in close proximity, onsite dining, a Booking.com rating above 6.5, the ability to apply parking fees to a master account, and the capacity to host up to 10 vendors. All charges to the District Attorneys Council must be tax-exempt and processed via direct bill on a master account, with payment terms set at net 45 days. The contract is for the 2027 event only with no options for renewal. Compliance with various federal and state regulations is required, including the Oklahoma Purchasing Act, the Davis-Bacon Act, and various civil rights and non-discrimination laws. Bidders must submit a comprehensive bid packet by November 3, 2026, including Form CP076, a non-collusion certification, and a certificate of insurance. Failure to harmonize additional bidder terms with the solicitation or exceeding a 10 percent exception rate for terms and conditions may impact the evaluation or lead to disqualification.

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