DAC Summer Conference 2027

The Office of Management and Enterprise Services, acting for the District Attorneys Council, is soliciting proposals under solicitation EV00000985 to secure conference rooms, lodging, and catering services in Oklahoma City for the 2027 Summer Conference. The event is scheduled for July 14-16, 2027, with specific requirements including five breakout rooms on July 14, a banquet center for 200 attendees on July 15, and conference space for 300 attendees on July 16. Additionally, hospitality space is required for the evenings of July 13-15. Sleeping room rates must not exceed the GSA rate, and the group is permitted to use its own audiovisual equipment at no additional charge. Bidders must propose a single total firm, fixed cost and provide technical responses using the provided exhibits. Preference will be given to suppliers with meeting spaces in the same building or in close proximity, onsite dining, a Booking.com rating above 6.5, the ability to apply parking fees to a master account, and the capacity to host up to 10 vendors. All charges to the District Attorneys Council must be tax-exempt and processed via direct bill on a master account, with payment terms set at net 45 days. The contract is for the 2027 event only with no options for renewal. Compliance with various federal and state regulations is required, including the Oklahoma Purchasing Act, the Davis-Bacon Act, and various civil rights and non-discrimination laws. Bidders must submit a comprehensive bid packet by November 3, 2026, including Form CP076, a non-collusion certification, and a certificate of insurance. Failure to harmonize additional bidder terms with the solicitation or exceeding a 10 percent exception rate for terms and conditions may impact the evaluation or lead to disqualification.