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Specialized Heavy Equipment Lubricants Supplier

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract agreement establishes a partnership for the supply of specialized heavy equipment lubricants to prime contractors working on Town of Manchester Public Works projects in Connecticut. The scope of work involves providing virgin axle, final drive, and transmission oils that strictly adhere to Volvo Spec WB-101/WB-102 and CAT TO-4 specifications in 50W, 30W, and 10W grades. All products must be delivered to Town garages in 55-gallon drums that comply with U.S. Department of Transportation regulations. To ensure safety and regulatory compliance, the supplier is required to provide OSHA Safety Data Sheets and maintain Environmental Liability Insurance with a minimum coverage of one million dollars. Interested parties must submit their responses by October 26, 2026, as outlined in the solicitation posted by the Public Works agency.

General Info

Subcontract for supplying specialized heavy equipment lubricants for Town of Manchester public works.

Documents

This scope was carved out of 26/27-14.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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MOTOR OIL AND LUBRICANTS

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Organization & Contact Information

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AgencyConnecticut → Public Works
ContactsNo contacts available
OfficeN/A
Organization / AgencyConnecticut → Public Works
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies specialized axle, final drive, and transmission oils for prime contractors on Town of Manchester Public Works projects. Supplies virgin oils meeting Volvo Spec WB-101/WB-102 and CAT TO-4 (50W, 30W, 10W) specifications. Packages products in 55-gallon drums complying with U.S. DOT specifications. Requires Environmental Liability Insurance ($1M) and OSHA SDS. Delivers 55-gallon drums of specified lubricants to Town garages.

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Solicitation # 26/27-14
The Town of Manchester, Connecticut, is seeking a single vendor to supply various motor oils and lubricants for vehicle and equipment maintenance. The contract term runs from January 1, 2027, through December 31, 2027, with an option to extend for four additional one-year periods. To be eligible, bidders must carry a full line of lubricants and be capable of supplying at least 50% of the products listed in the proposal. All provided items must be virgin oils that meet or exceed manufacturer specifications, and the Town's Fleet Manager maintains sole authority to approve alternate brands. Deliveries must be completed within 72 hours of order receipt to two specific locations: the Fleet Maintenance Garage on Olcott Street and the Police Fleet Garage on East Middle Turnpike. The vendor is responsible for all handling and inside delivery, as Town personnel will not be available for unloading. All containers must comply with U.S. DOT specifications and be clearly marked with the manufacturer and brand name. For bulk deliveries, the vendor must certify the manufacturer, brand, and grade for each shipment. The Town is exempt from Connecticut state sales tax and federal excise tax, though the Connecticut Gross Receipts tax shall be added to the total billed price. The successful bidder must provide a Form W-9, submit OSHA Safety Data Sheets upon award, and maintain specific insurance coverages, including Workers' Compensation, Environmental Liability of at least $1,000,000, and Cyber Risk Insurance of at least $1,000,000. Additionally, this is a public works project subject to the Connecticut Prevailing Wage Law, requiring the submission of monthly certified payrolls. Responses are due by October 26, 2026.
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