Sports Field Lighting and Clock Maintenance

The City of St. John's is seeking a standing offer agreement for the provision of all labor, materials, testing, equipment, and services required for the maintenance of sports field lighting and score clock systems on municipal properties. The contract follows a low-bid procurement process where the award is granted to the top-ranked compliant respondent based on price evaluation, with ties resolved by a coin toss. The term of the agreement is for three years, with an option for the City to extend the contract for up to an additional two years. The scope of work focuses on inspection and testing, with an initial inspection upon award followed by annual inspections. The contractor must provide PDF reports immediately following testing and maintain emergency response availability 365 days a year, with a required on-site arrival time within two hours of a call. All electrical work must comply with the St. John's Electrical By-Law and manufacturer instructions, utilizing personnel experienced in calibrating sports field lighting and clocks. Successful respondents must meet mandatory technical and submission requirements and provide a Workplace NL Certification, a Certificate of Good Standing from the Newfoundland and Labrador Registry of Companies, and an Occupational Health and Safety Declaration. Insurance requirements include commercial general liability and automobile liability of at least 2 million dollars per occurrence, with the City named as an additional insured. The contractor is also required to indemnify the City against all liabilities and losses arising from the performance of the contract.