SPS Sterirack Shelving Upgrade - Tray & Soft Goods Storage Area

The Department of Veterans Affairs, through Network Contracting Office 1 in Brockton, MA, intends to award a sole source contract to CoulMed under FAR 6.302-1 for the SPS Sterirack Shelving Upgrade in the Tray & Soft Goods Storage Area at the VA Boston Healthcare System’s West Roxbury campus. The procurement, identified by solicitation number 36C24126Q0514 and NAICS code 238390, involves a turnkey installation of a complete Sterirack Storage System as detailed in Drawing #5648.001.01REV4, including mobile starter and add-on bays, wide bays, MediBin panels, MediBins, aisle signs, and wall shelves. The contractor is responsible for the full scope of work: removal and disposal of existing shelving, minor floor patching, assembly and installation of the new system, installation of labeling and color-coding components, and relocation of trays and supplies with SPD consultant support. The system must comply with VA sterile storage and infection control standards and be organized and ready for immediate operational use. Performance is scheduled to begin June 30, 2026, with a one-year base period ending June 29, 2027, and work must occur primarily during standard hours but requires availability on weekends and holidays as needed to align with the facility’s core operational hours of 5:00 AM to 1:00 AM. All vendor personnel must undergo identification verification with the Police Service upon entering the VABHS premises and carry valid credentials at all times. The contractor is required to submit Safety Data Sheets for all hazardous materials—including cleaners, lubricants, and working fluids—to the Contracting Officer’s Representative prior to start-up and furnish new SDS upon arrival on site. Materials not previously approved by VA are prohibited. Hot work permits must be obtained for any welding, soldering, or open flame operations. A Quality Control Plan must be developed and maintained to ensure services meet commercial standards, with procedures to prevent and correct deficiencies, and a copy must be provided to the COR upon request. Written incident reports must be submitted within five workdays of any major malfunction, accident, or injury, including root cause analysis and corrective actions. While the contract is structured as a sole source, the notice was issued to assess potential competition, and responses are due by May 28, 2026, at 10:00