SQMS Training Platform Dilution Refrigerator

Fermilab is soliciting proposals for the procurement of a dilution refrigerator to support the SQMS Training Platform, with all work centered at its facility in Batavia, Illinois. The solicitation, numbered 380329swk, is a best value tradeoff source selection, meaning award will not necessarily go to the lowest bidder but rather to the offeror whose proposal delivers the optimal balance of technical merit, schedule reliability, management capability, past performance, and price. Proposals must be submitted via email to Spencer Keske by 5:00 PM Central Time on May 19, 2026, with all inquiries due by May 11, 2026. The device must meet stringent technical specifications outlined in procurement specification ED0044143, including leak rates of no more than 10⁻⁹ mbar·L/sec, compliance with ASME BPVC-VIII, ASTM E498/E499, API 521, and UL 508A standards, and full NIST-traceable calibration of all instrumentation. The contractor is required to deliver a fully assembled, tested, and documented system with 3D models in .stp format, manufacturing and quality control plans, and certification of all critical components. The contract imposes rigorous packaging and handling requirements, mandating shipping crates with shock and vibration monitoring, clear lifting and tie-down markings, and standardized labels including DO NOT STACK, FRAGILE, and KEEP DRY, all while ensuring transport is damage-free under FOB Fermilab terms. The winning contractor must meet a 15-month schedule from award through delivery and successfully pass both origin and destination acceptance tests conducted at Fermilab. Compliance with federal regulations is mandatory, including submission of a completed SARC and PUR-466 form for proposals exceeding $10,000, adherence to Buy American Act provisions for construction materials, certification of compliance with far 52.222-50 and 52.222-56 regarding human trafficking, disclosure of executive compensation if thresholds are exceeded, and full material traceability throughout the manufacturing process. Export control compliance under EAR regulations is required, and any controlled technology must not be transferred without authorization. The offeror must demonstrate capability through prior performance on similar complex cryogenic systems and maintain a robust quality assurance framework, including a detailed quality control plan and manufacturing inspection plan, to ensure every component meets the high-reli