Stack Maintenance Support Program (SMSP)

Notice Type: Sources Sought Request For: Capability Statements (not proposal) Posted Date: March 11th, 2013 Response Date: March 18th, 2013 Reference Number: LSC20130017 CAPABILITY STATEMENT INSTRUCTIONS AND EVALUATION CRITERIA STACK MAINTENANCE SUPPORT PROGRAM (SMSP) The Collection Access, Loan and Management Division (CALM) within the Library of Congress (LOC) is conducting market research on services of human resources necessary to perform the activities in the following initiatives: Stack Maintenance Program and New Acquisitions Receiving and Sorting Process in the Library Buildings on Capitol Hill and the Library's off-site storage facilities at Fort Meade, Maryland and Landover, Maryland. This sources sought notice is being used to determine if sufficient interest and capability exists regarding a potential future solicitation. This notice is provided as information to the market place and is an invitation for potential offerors to express interest and provide information regarding their relevant capabilities. Information submitted in response to this notice may be used as a basis for a future solicitation and/or as a basis for more in-depth research of an organization's capability. CALM anticipates awarding a five year Firm Fixed Price (FFP) contract with a base year and four options years. Capability Statement Instructions In response to the attached Draft Statement of Work (SOW), CALM hereby solicits capability statements from eligible contractors. These statements shall be no longer than 5 pages (single-spaced, with a minimum of one-inch margins and 12 point font). Contractors should include up to three resumes in the appendix. Only resumes for key personnel that would work on the contract are to be included. The three resumes include: 1) Corporate Liaison 2) Project Manager; 3) Assistant Project Manager. Each resume should clearly document that individuals have the experience and expertise described below. Each resume should be no longer than 5 pages. The resumes will not be counted as part of the 5 pages of the capability statement. The capability statement should describe the qualifications and experience of key personnel, as well as related corporate experience and capacity, in each of the following areas: Corporate Liaison The Corporate Liaison is the company contact who will serve as the key person responsible for administration of the contract at the corporate level including resolution of any issues or problems which cannot be handled by the onsite Project Manager. There are no specific qualifications required of this individual other than the authority to address contract, performance, management, personnel, etc. issues. While no qualifications are required, a resume would be required. Project Manager - Have at lest two (2) years experience working in the book stacks of a major research library with more than a million volumes; - Have experience supervising a staff of 25+FTE, including stack maintenance activities (i.e., arranging, shelving, shelfreading, etc.); - Possess the ability to train and review the work of others; - Possess the ability to address performance and personnel issues; - Possess the ability to compile statistical data to produce daily, weekly, monthly and annual reports of work reviewed; - Have good interpersonal skills, both written and oral communications skills. Assistant Project Manager - Have at lest one (1) years experience working in the book stacks of a major research library with more than a million volumes; - Have experience supervising a staff of 25+FTE, including stack maintenance activities (i.e., arranging, shelving, shelfreading, etc.); - Possess the ability to train and review the work of others; - Possess the ability to address performance and personnel issues; - Possess the ability to compile statistical data to produce daily, weekly, monthly and annual reports of work reviewed; - Have good interpersonal skills, both written and oral communications skills. Interested parties having the capabilities necessary to perform the stated requirements may submit capability statements via email to William Grubbs, Contract Specialist at wcos@loc.gov Please address each requirement in the order listed above. This is not an invitation for bid or request for proposal or other solicitation and in no way obligates the Library of Congress to award a contract. The Sources Sought Notice is part of the LOC's's Vendor Communication plan and the sole intent is to obtain capabilities for set-aside and procurement planning purposes. Please provide the following Business information: 1. DUNS Number 2. Company Name 3. Company Address 4. Company Point of Contact, phone number and email address 5. Corporate structure (corporation, LLC, sole proprietorship, partnership, limited liability partnership, professional corporation, etc.); 6. Point of Contact, phone number and email address of individuals who can verify the demonstrated capabilities identified in the responses. Primary Point of Contact: William Grubbs Contract Specialist wcos@loc.gov Phone: (202)707-9432 Fax: 202-707-8611 Secondary Point of Contact: Vidya Vish Contracting Officer VVis@loc.gov Phone: (202)707-9394 Fax: 202-707-8611