State Complex Buildings Recycling Collection Services Raleigh, NC

The contract involves providing recycling collection services for all North Carolina State Complex Buildings in Raleigh, NC, managed by the Department of Administration’s Facility Management Division. The vendor is expected to supply professional manpower, maintain and replace recycling containers, and ensure minimal service disruption, with a minimum annual collection of 160 tons. The scope includes collection of various recyclable materials such as paper, plastics, glass, metals, and specialized lab waste, with detailed pricing submitted via a structured Attachment A. The initial contract term is one year starting November 1, 2025, with options for up to two additional one-year renewals, and performance is to be conducted at designated state facilities in Raleigh. The vendor must adhere to strict labeling, packaging, and marking standards, including clear signage on containers and specific handling procedures for lab materials, while trucks must display vendor name and contact information. Evaluation and award are based on the lowest price among responsive and responsible bids that meet all specifications, with responsiveness assessed through completeness and compliance with bid instructions. The process allows for negotiations and Best and Final Offers, with the Department reserving rights to reject any or all bids. Contract administration details specify electronic invoicing, timely submission of backup documentation, and ongoing compliance with legal, security, and personnel standards, including background checks, ID badges, and adherence to building policies. The contract incorporates various attachments, including pricing, HUB participation, references, and financial certifications, all of which must be completed and submitted as part of the bid. The procurement process emphasizes transparency, with all proposals submitted electronically via the designated Sourcing Tool by September 3, 2025, and includes provisions for confidentiality, amendments, and ongoing vendor responsibilities throughout the contract duration.