STATE OF HAWAII DEPARTMENT OF EDUCATION (DOE) OFFICE OF FACILITIES AND OPERATIONS NOTICE TO PROVIDERS OF PROFESSIONAL SERVICES Department Solicitation Number PS D25-0001

The State of Hawaii Department of Education (DOE), Office of Facilities and Operations, has issued Solicitation Number PS D25-0001 to procure professional services for the fiscal year beginning July 1, 2025, and ending June 30, 2026. This solicitation seeks qualified professionals across a broad spectrum of disciplines related to educational facility planning, development, and management. Required service categories include architectural planning and design, landscape architecture, multiple engineering specialties (civil, electrical, mechanical, structural, geotechnical, environmental), land surveying, project and construction management, real estate support and appraisal, community planning, commissioning and retro-commissioning, energy performance engineering, facilities IT services, and archaeological investigations. The DOE anticipates a contract value ranging between $5 million and $15 million for this period, though no fixed-price or itemized bid schedules are provided, as selection will be qualifications-based. All interested providers, including those previously qualified, must submit their statements of qualifications electronically through the Hawaii State DOE Consultant Portal by the deadline of March 31, 2026, 4:30 P.M. Hawaii Standard Time. Responses will be screened quarterly until the deadline, and providers will receive confirmation within four weeks following each review cycle. Submittals must include a letter of interest, detailed professional qualifications for each service category, professional staff qualifications, current contact information, and a valid Certificate of Good Standing issued by the Hawaii Department of Consumer Affairs or, alternatively, a Certificate of Vendor Compliance obtained through the Hawaii Compliance Express online system. Sole proprietorships are required to submit an Employer Identification Number (EIN), not a Social Security Number. The selection process is governed by Hawaii Revised Statutes §103D-304, employing a qualifications-based selection methodology where factors such as relevant experience, past performance on similar projects, capacity to meet schedule requirements, and project familiarity are evaluated by a selection committee. Contract awardees must meet specified insurance requirements, including general liability coverage of at least $1 million per occurrence with a $2 million aggregate, automobile insurance of at least $1 million per accident, and professional liability coverage with minimums of $1 million per claim and $2 million aggregate. The contract does not incorporate federal acquisition clauses but follows Hawaii’s state procurement laws and DOE policies. The period of performance covers projects statewide at DOE educational facilities such as schools, gymnasiums, auditoriums, and related infrastructure. Submissions are strictly electronic, with no acceptance of hard copies or paper statements. The DOE reserves the right to select multiple providers per professional category