State of the Art Multi-Spectral Document Examination System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 10692M9070 and is issued as a Request For Proposal, unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-60. The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500 employees. This requirement is restricted to total small business and only qualified offerors may submit offers. THIS IS AN ALL OR NOTHING offer. PARTIAL OR INCOMPLETE OFFERS WILL NOT BE ACCEPTED OR CONSIDERED. The Department of State requires the following services, that Meet or Exceed Specifications: FOR DIPLOMATIC SECURITY'S LOS ANGELES FIELD OFFICE MULTI-SPECTRAL DOCUMENT EXAMINATION SYSTEM FOR EXCLUSIVE USE AT ITS SAN DIEGO RESIDENT OFFICE U.S. Department of State-Bureau of Diplomatic Security-Los Angeles Field Office 255 E. Temple St. Ste. 1273, Los Angeles, CA 90012 I. SCOPE OF WORK The Contractor shall furnish the necessary personnel, services and materials (EXCEPT AS OTHERWISE SPECIFIED), to perform the requirements as described below. II. BACKGROUND The mission of the Bureau of Diplomatic Security is to provide a safe, secure environment for the conduct of American diplomacy, and the promotion of American interests domestically and worldwide. In furtherance of this mission, one of the principal goals is to ensure that its San Diego Resident Office have a state-of-the-art multi-spectral document examination system. III. PURPOSE The San Diego Resident Office, SDRO, presently does not have any ability, other than using the naked eye, to examine the integrity of passports, driving licenses, identity cards, breeder documents, and the general examination of all suspect documents. As one of the busiest resident offices nationwide, SDRO would tremendously benefit from a multi-spectral document examination system. The purpose of this requirement is to acquire the services of a contractor to supply, install, and provide user training for a state-of-the-art multi-spectral document examination system complete with imaging system, basic light sources, software, camera and hardware, and all relevant pieces needed for a multi-spectral document examination system. IV. IMAGING SYSTEM REQUIREMENTS 1. A state-of-the-art multi-spectral document examination system that features a wide range of light sources, both incident and transmitted with a range of imaging filters that enable examinations at a number of different wavelengths and the following capabilities: a. A colour/monochrome IR sensitive camera with zoom lens with a 1920 x 1080, and at a minimum a 2M pixel capability. b. Fields of view ideally with a 17.3 x 9.3mm to 146 x 83mm on a 24" monitor. c. A wide range of imaging filters up to 1000nm. d. Up to x50 Optical or x100 lossless digital magnification on a 24" monitor. e. Ability for an automatic or manual control of camera of contrast, brightness, gamma, Iris and integration. Also on-screen optical magnification control, continuous and preset digital zoom, and control of light sources and filters. 2. Software: a. Allows for images to be saved in various formats such as Bitmap, JPEG, PDF files or copied into Microsoft Word. b. Ability to store and recall parameter settings and video capture of images along with playback of video synchronized to scanning of live image. c. Allows for casework management to include organizing case information, images and full examination parameter settings. d. Capable of image automation that provides quick check automatic analysis feature; programmable automated examination of up to 195 different examination conditions and automatic searching of high intensity spot illumination and camera filter combinations to display highest contrast between IR fluorescent subject matter. e. Provides image annotation, which includes measurement calibration for distance, angle and area measurement, calibrated grids and editable image annotations. f. Allows for image enhancement, image comparison and contains an optical character reader and integrated document database software. g. Includes software updates for two years. 3. Other Components: a. A computer mini tower configuration with full height expansion slots; Intel i3 processor minimum 3.0 GHz; 4GB RAM; PCI-Express slot; DVD RW Drive; 6 x USB ports with a minimum of 1 x USB 2.0 ports; network interface integrated Gigabit via RJ45 connector; Min 256MB Graphics (on board or Card) capable of supporting a screen resolution of 1920 x 1200; Windows 7 and Wired USB Optical Scroll Mouse. b. PIC Express HD Interface Card with black magic intensity Pro HDMI and Analog HD/SD Editing Card and minimum 2.6 GHz processor required. c. Multi-Angle 13 x LED Light Module with an electronically adjustable multiple LED light source arranged in horizontal and vertical arrays for the sequential imaging of DOVDs, OVDs, OVIs, holograms and kinegrams. d. One 24" monitor. e. The following modules: D. Anti-Stokes Illumination E. Incident Short Wave UV Light F. Incident Medium Wave UV Light G. Transmitted Long Wave UV Light H. 100W Visible Spot Light I. Filter Camera f. E-passport, Card & ICAO Reader g. Embedded Personal Information Decoder Module h. Reference database of Security Documents VI. INSTALLATION OF MULTI-SPECTRAL DOCUMENT EXAMINATION SYSTEM: 1. Contractor will complete the procurement, installation (if applicable), programming, user-end training and any other pertinent tasks needed to supply LAFO's SDRO with a seamlessly operating, and functional multi-spectral document examination system within twenty-one (21) calendar days of the contract's award date. 2. Contractor will provide additional 12-month extended warranty beyond 1 year factory warranty. The 1 year factory warranty will allow for the replacement of any defective parts without incurring additional cost to LAFO or SDRO. VII. CONTRACTOR-PROVIDED TRAINING AND MANUALS FOR MULTI-SPECTRAL DOCUMENT EXAMINATION SYSTEM: A. The contractor will provide instructors, instructor guides, training aids, handouts/workbooks, and all other materials necessary to support basic-user training for identified SDRO users. B. The contractor will provide instructors, instructor guides, training aids, handouts/workbooks, and all other materials necessary to support administrative function training for identified two (2) individuals. C. Training aids may include current real life demonstrations of how-to-use multi-spectral document examination system to all users and select office administrators. VII. GOVERNMENT PROVIDED PROPERTY The Government will provide an appropriate sized classroom for telephone user training located at: D.S. San Diego Resident Office 555 W. Beech Street, Room 222 San Diego, CA 92101 VIII. WARRANTY AND MULTI-SPECTRAL DOCUMENT EXAMINATION SYSTEM TECHNICAL SUPPORT: 1. Hardware Warranty: a. Contractor will provide additional 12-month extended warranty beyond 1 year factory warranty. The 1 year factory warranty will allow for the replacement of any defective parts without incurring additional cost to LAFO or SDRO. 2. Servicing: a. Contractor will service and provide replacement parts as included in the hardware warranty for the multi-spectral document examination system for the duration of the system's warranty as requested by SDRO. 3. Technical Support: a. Contractor will provide user training needed by LAFO's SDRO personnel as scheduled and requested by SDRO. IX. REQUIRED INFORMATION/STATEMENTS BY THE CONTRACTOR Within the proposal to be returned by the contractor, the following information must/must be contained: A. An itemized list of every single item, hardware, part needed to complete the procurement of a new multi-spectral document examination system. Each item must include a brief description, quantity and each unit's cost. B. Acknowledgement that it is understood that the contractor will provide a computer and monitor compatible with the multi-spectral document examination system. C. Acknowledgement that it is understood that the contractor will provide user training as indicated by LAFO's SDRO. D. Acknowledgement that they are prepared to complete this project as outlined above within three weeks that the contractor receives this award. ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible, to enable the Buyer to respond. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** In addition to providing pricing for this solicitation, each Offeror must provide NON-PRICING responses (e.g. technical descriptions, past performance, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Anyone other than the manufacturer, offering the name-brand manufactured products, must provide proof (letter from manufacturer or URL to manufacturer's specific web page confirming authorization as a reseller) that they are an authorized distributor. An evaluation will be conducted based on best value, where delivery schedule offered, technical compliance as defined by staying as close to the listed specifications as identified, and past performance are more important than price. The Government is interested in receiving one (1) bottom line all inclusive fixed price to complete the services as identified in the Statement of work referenced above. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. All Quotes must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer's warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in this quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer's current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.