Statement of Need Janitorial Supplies

Capital District Regional Off-Track Betting Corporation (CDROTBC), a New York public benefit corporation operating under Section 507 of the Racing, Pari-Mutuel Wagering and Breeding Law, is seeking sealed bids for janitorial supplies for its administrative offices at 1629 State Street in Schenectady and its branch network across New York. The solicitation, number 2139049, was issued on September 15, 2026, with proposals due by 11:00 A.M. on October 15, 2026, and bids to be opened and awarded on October 19, 2026. Submissions may be mailed by certified or registered mail or emailed, but all bids must be sealed and marked “CONFIDENTIAL JANITORIAL SUPPLIES BID ENCLOSED” and addressed to John Parker in the Purchasing Department. CDROTBC reserves the right to reject any and all bids without liability, and there was no prior identical or substantially similar procurement contract awarded to any business enterprise within the past five years. The contract covers a one-year period from November 1, 2026 through October 31, 2027, with two possible one-year extensions through October 31, 2029, and pricing must remain firm throughout the base term and any extensions. The award is based on a detailed supply list and pricing sheet in Exhibit 1, with distribution locations in Exhibit 2 covering 13 sites across multiple New York counties, and the vendor must also support any future branches that open or relocate. Requirements are material and include inside delivery, monthly billing to each branch, packing slips with each delivery, weekly contact or online ordering capability to ensure prompt fulfillment, bulk warehousing to keep stock on hand, and delivery within one week of ordering. Deliveries must be signed for by location managers and cannot be left outside. Vendors must provide at least three references, a completed pricing sheet, any exemptions to specifications, samples of can liners marked with size, microns, and quantity per carton, a signed non-collusive bidding certification, and a general conditions/specifications form; additional samples may be requested before award. Supplies must be competitive with standard brand materials, discontinued items must be replaced with equal or better alternatives, and if a different hand towel brand is offered the vendor is responsible for installing new dispensers. The contract is tax-exempt, which should be reflected in pricing, and the awarded vendor must notify CDROTBC within ten days of any change in ownership, merger, takeover, name, or