Statewide Envelopes

The State of Idaho Division of Purchasing is soliciting bids under ITB 1412 for a statewide contract to provide a variety of commercial, catalog, booklet, and special envelopes for all state agencies and eligible participants. The contract is awarded on an all-or-none basis to the lowest responsive and responsible bidder based on the total evaluated cost, which is calculated using historical contract usage across three geographical areas. The anticipated annual expenditure is approximately 400,000 dollars for roughly 8.5 million envelopes. The initial term is one year, with a total anticipated term of five years, and the successful contractor must be capable of accepting orders starting January 1, 2027. Technical specifications require envelopes to be guaranteed flat with de-curled flaps, meet OCR readability requirements, and adhere to strict fiber content and brightness standards. Packaging must utilize minimum 200 lb. test corrugated cartons with specific labeling for each case and box. Delivery is FOB destination freight prepaid and allowed, with unprinted items required within seven calendar days of order receipt and all orders acknowledged within 24 hours. Bidders must provide mandatory certifications regarding legal employment and conflicts of interest, maintain specific insurance coverage limits for general liability, automobile, and workers compensation, and agree to the Public Agency Clause to extend pricing to other eligible public entities.