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Guided Reading Strips FY27

Active
B2728356State & Local

Contract Overview

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Solicitation B2728356 is a fixed-price procurement for Guided Reading Strips for the Free Library of Pennsylvania, with performance taking place in Philadelphia. The contract is governed by the Micro Purchase Terms and Conditions Rev. 6/2026 and is awarded to the lowest, responsible, and responsive seller. The maximum order value is set at 45,000 dollars, adjusted by the CPI-U from January 1, 2020. The contract term cannot exceed 365 days, and all products must be delivered FOB Destination Point. Sellers must submit quotes electronically via the PHLContracts portal by the specified deadline, including a signed Consent and Authorization Agreement. While the award is based on the lowest price, the City reserves the right to evaluate and accept alternate products at its sole discretion. Payment is made via electronic deposit following delivery and City approval. Insurance requirements include General Liability insurance of 500,000 dollars per occurrence, though contractors using common carriers for equipment delivery only need to maintain General Liability coverage. Additionally, sellers must comply with City of Philadelphia ethics regulations, including Executive Order No. 10-16 regarding gifts, and non-discrimination policies.

General Info

Fixed-price contract for Guided Reading Strips for the Free Library of Pennsylvania.

Place of Performance

Philadelphia, PA, USA

Set-Aside

NONE

Documents

7
PDF, High priority: read this firstrfq
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PDF, High priority: read this first1 page · specifications
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PDF, High priority: read this firstspecifications
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PDF, Low priority1 page · other
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PDF, Low priority5 pages · other
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PDF, Low priority2 pages · other
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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyPennsylvania → Free Library
Contacts1 person available
OfficeN/A
Organization / AgencyPennsylvania → Free Library
Office AddressN/A
Contacts
Point of Contact

Full Description

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Guided Reading Strips FY27

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The Free Library of Philadelphia is soliciting a Small Order Purchase contract for snow and ice removal services across eleven sites in Region 5, located in Philadelphia, Pennsylvania. The contract term runs from November 1, 2026, to October 31, 2027, with the active winter service period occurring between November 1 and March 31. The selected seller will provide all necessary labor, equipment, and materials to maintain critical clearances, such as book-drop access and emergency egress, and ensure that entrances, steps, and ramps are cleared before branch opening. Special care is required for Historic Carnegie Branches, which mandate the use of rubber-edged or poly tools and specific chloride blends instead of rock salt on masonry surfaces. Award will be granted to a single responsive and responsible seller based on the lowest total evaluated bid price for an all-or-none award of all eleven locations. Evaluation factors include firm unit prices, personnel capacity, equipment, relevant experience, and financial ability. Proposals must include a seasonal staffing and equipment plan, a list of owned or leased equipment, proposed de-icing materials, and a 24-hour contact structure. The contract is governed by the laws of the Commonwealth of Pennsylvania and the Terms and Conditions of Small Order Purchase, with a maximum annual order value of $99,000, adjustable by the CPI-U. The contract may be renewed for up to three one-year periods, not to exceed a total of four years. Payment is processed exclusively via electronic deposits through the City's vendor portal.
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