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Ruler

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B2728342State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Solicitation B2728342, titled Ruler, is a micro purchase agreement issued by the City of Philadelphia's Procurement Department for the Free Library. The contract is for the procurement of products or services with a maximum total value of 45,000 dollars, subject to annual CPI-U adjustments. The award will be granted to the lowest, responsible, and responsive seller who meets all technical and administrative requirements. The contract term is 365 days from the effective date, and all products must be delivered FOB Destination Point. To be eligible for award, sellers must submit quotes electronically via the PHLContracts portal by the specified deadline, including a mandatory signed Consent and Authorization Agreement. Awardees are required to enroll in the City's electronic deposit system for payment. Insurance requirements include a 500,000 dollar general liability limit per occurrence, with additional requirements for automobile and workers' compensation depending on the nature of the delivery. The contract mandates strict adherence to non-discrimination policies based on the Philadelphia Home Rule Charter and requires compliance with City, Commonwealth of Pennsylvania, and United States laws.

General Info

City of Philadelphia micro purchase agreement for Free Library products or services.

NAICS

N/A

Place of Performance

Philadelphia, PA, USA

Set-Aside

NONE

Documents

5

City of Philadelphia Free Library Micro Purchase Bid #B2728342 - Ruler

PDF, High priority: read this first1 page · rfq
High

City of Philadelphia FY27 Micro Purchase Terms and Conditions

PDF, High priority: read this firstspecifications
High

City of Philadelphia LGBTQ Applicant Data Form

PDF, Low priority1 page · other
Low

City of Philadelphia PHLContracts Consent and Authorization Agreement

PDF, Low priority5 pages · other
Low

City of Philadelphia PHLContracts Seller Checklist for Small Purchases

PDF, Low priority2 pages · other
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

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Submission deadline

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Organization & Contact Information

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AgencyPennsylvania → Free Library
Contacts1 person available
OfficeN/A
Organization / AgencyPennsylvania → Free Library
Office AddressN/A
Contacts
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Full Description

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Ruler

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Same awarding agency

NAICS: 561730
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Snow & Ice Removal Services Region 5 - FLP
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The Free Library of Philadelphia is soliciting a Small Order Purchase contract for snow and ice removal services across eleven sites in Region 5, located in Philadelphia, Pennsylvania. The contract term runs from November 1, 2026, to October 31, 2027, with the active winter service period occurring between November 1 and March 31. The selected seller will provide all necessary labor, equipment, and materials to maintain critical clearances, such as book-drop access and emergency egress, and ensure that entrances, steps, and ramps are cleared before branch opening. Special care is required for Historic Carnegie Branches, which mandate the use of rubber-edged or poly tools and specific chloride blends instead of rock salt on masonry surfaces. Award will be granted to a single responsive and responsible seller based on the lowest total evaluated bid price for an all-or-none award of all eleven locations. Evaluation factors include firm unit prices, personnel capacity, equipment, relevant experience, and financial ability. Proposals must include a seasonal staffing and equipment plan, a list of owned or leased equipment, proposed de-icing materials, and a 24-hour contact structure. The contract is governed by the laws of the Commonwealth of Pennsylvania and the Terms and Conditions of Small Order Purchase, with a maximum annual order value of $99,000, adjustable by the CPI-U. The contract may be renewed for up to three one-year periods, not to exceed a total of four years. Payment is processed exclusively via electronic deposits through the City's vendor portal.
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