Snow & Ice Removal Services Region 5 - FLP

The Free Library of Philadelphia is soliciting a Small Order Purchase contract for snow and ice removal services across eleven sites in Region 5, located in Philadelphia, Pennsylvania. The contract term runs from November 1, 2026, to October 31, 2027, with the active winter service period occurring between November 1 and March 31. The selected seller will provide all necessary labor, equipment, and materials to maintain critical clearances, such as book-drop access and emergency egress, and ensure that entrances, steps, and ramps are cleared before branch opening. Special care is required for Historic Carnegie Branches, which mandate the use of rubber-edged or poly tools and specific chloride blends instead of rock salt on masonry surfaces. Award will be granted to a single responsive and responsible seller based on the lowest total evaluated bid price for an all-or-none award of all eleven locations. Evaluation factors include firm unit prices, personnel capacity, equipment, relevant experience, and financial ability. Proposals must include a seasonal staffing and equipment plan, a list of owned or leased equipment, proposed de-icing materials, and a 24-hour contact structure. The contract is governed by the laws of the Commonwealth of Pennsylvania and the Terms and Conditions of Small Order Purchase, with a maximum annual order value of $99,000, adjustable by the CPI-U. The contract may be renewed for up to three one-year periods, not to exceed a total of four years. Payment is processed exclusively via electronic deposits through the City's vendor portal.