Statewide Road Base

The Texas Military Department is soliciting bids for a blanket contract to supply and deliver Type A Grade 1-2 road base on an as-needed basis across multiple locations throughout Texas, including Camp Swift, Camp Bowie, Fort Wolters, Camp Maxey, and Camp Mabry. This is a firm-fixed-price, no-minimum contract limited to material and delivery only, with pricing structured per ton and subject to monthly adjustments based on the U.S. Bureau of Labor Statistics PPI for construction sand, gravel, and crushed stone, calculated using a 10% cap on index changes. The contract will have an initial term of one year, with three optional one-year renewal periods, and potential for further extension under specified terms. All material must meet or exceed TxDOT Flexible Base – Item 247 specifications, and bidders must submit a Moisture Density Relationship and Triaxial Test Report for verification. Responses must be submitted in three volumes with full compliance to formatting, documentation, and certification requirements, including proof of Texas business standing, HUB participation plans, and completed vendor identification forms. Bids must be submitted electronically by June 10, 2026, to [email hidden] with the prescribed subject line, and any deviation or exception from solicitation terms will result in disqualification. The award will be made to the most advantageous bidder, considering price, total line item cost, and other factors including vendor performance history, with past failures, non-responsiveness, or terminated purchase orders serving as disqualifying red flags. Payment is processed via electronic funds transfer upon submission of itemized invoices aligned with purchase orders and approved by TMD, with strict invoicing requirements including contract numbers, remittance addresses, and prompt payment discount disclosures. The contractor must name the Texas Military Department as an additional insured on all liability policies, excluding workers’ compensation and professional liability, and is required to indemnify the State of Texas against all claims, including intellectual property infringement. Compliance with federal and state laws is mandatory, and automatic contract amendments occur for any new legal requirements. The contractor must also maintain a drug-free workplace, comply with ADA and OSHA standards, and certify non-affiliation with entities from restricted countries. Termination for convenience or failure to perform is allowed at the department’s discretion, with the contractor liable for any additional costs incurred. Contract administration is handled by Brent Morgan, with Naaman Tatroe serving as monitor, neither authorized to alter contractual obligations.