Statewiide Fp On-Call Herbicide Application

The South Carolina Department of Transportation (SCDOT) is soliciting fixed-price bids for a statewide, on-call herbicide application contract, designated under solicitation number 5400029110. This contract will serve all counties within South Carolina, allowing each county maintenance office to use the contract on an as-needed basis for various line items related to herbicide application services. The solicitation was posted on December 3, 2025, with bids due by January 14, 2026. The anticipated contract period extends from February 18, 2026, through February 17, 2031, including options for renewal up to three years contingent upon satisfactory performance, available funding, and mutual agreement. Bidders must submit offers online or via mail, adhering strictly to the specifications and terms outlined. The contract employs a Lowest Price Technically Acceptable (LPTA) award methodology and sets an estimated contract value around $51,000, reflecting anticipated approximate purchases, though actual funding and orders will vary based on departmental needs. Key requirements include adherence to delivery timelines, with performance delivered FOB destination to South Carolina locations, using an as-required ordering basis without fixed quantities. The contract enforces strict quality standards for products and services rendered, emphasizing defect-free materials and supplier compliance with relevant technical specifications. Offers must provide various certifications, including drug-free workplace compliance, scrutinized companies lists certification, and registration with state procurement systems. Evaluation criteria prioritize price, quality, and service, with preferences applied only as tie-breakers, particularly favoring veteran, minority, drug-free, and in-state businesses. The solicitation also incorporates comprehensive administrative and compliance provisions covering vendor registration, lawful employment practices, and mandatory reporting obligations. The Department reserves the right to conduct facility reviews and evaluate bidder capacity prior to award to ensure contractor qualifications meet contractual demands. Communication during the procurement process is tightly controlled, with only written addenda considered binding. Overall, this contract aims to ensure reliable, statewide herbicide application services to support SCDOT’s maintenance operations efficiently and compliantly over the contract term.