PS25-RN-002 REQUEST FOR PROPOSALS – STOCK IMAGERY, VIDEO AND MUSIC
ABOUT FCC
FCC is Canada’s leading agriculture and food lender, dedicated to the industry that feeds the world. FCC employees are committed to the long-standing success of those who produce and process Canadian food by providing flexible financing, AgExpert business management software, information and knowledge. FCC provides a complement of expertise and services designed to support the complex and evolving needs of food businesses. As a financial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.
RFP CONTACT
Ronke Niagwan
Procurement Manager
Farm Credit Canada
contact@example.gov
RFP SCOPE
FCC has embarked on a journey of transformation, highlighted by the introduction of an innovative corporate strategy and a realigned organization designed to support and execute the new strategy. It’s an exciting time for FCC, our customers, industry partners and all members of the food value chain.
In order to show the strategy in action through imagery and music, FCC requires an enterprise solution that provides access to a large library of royalty-free, licensed imagery, video and audio that will be used by the in-house advertising group and select external partners to develop marketing and advertising assets for all media possibilities including digital, print, out-of-home and TV. The assets will also be used for internal and external communication purposes like presentations, web assets and more. The number of FCC users ranges from 50-100.
An average mix of media usage in a year could look like:
Images and illustrations – Up to 10,000 downloads (licensed and complimentary)
Audio– Up to 5000 downloads (licensed and complimentary)
Video – Up to 10,000 downloads (licensed and complimentary)
FCC needs a solution(s) that is enterprise wide and includes a robust library of high-quality, royalty-free, licensed images, videos and music which are cleared for commercial use. These assets will be used in various business applications, both internally and externally, both in digital and physical media.
The solution should, at minimum, allow for:
Multiple users
Various media types (photos, illustrations, video, audio etc.)
Various licensed uses (digital, physical, social media, broadcast media, out of home etc.)
Auditability of users, downloads and costs
Integration into a Digital Asset Management (DAM) tool
Single Sign On (SSO)
The successful proponent may be required to assist FCC in integrating into FCC’s DAM.
FCC will consider multiple vendors to ensure coverage of various media types and uses.
• Identity Verification – digital verification of customer identity to meet FINTRAC requirements.
• Adverse Media Screening – screening for non-financial crime risks like ESG, animal-welfare, labour issues, and general reputation risks.
Mandatory Requirement*: Assets are cleared for commercial use
*Failure to meet this requirement means the Proponent’s proposal will not be evaluated further.
More details of scope are included in the RFP document.
RFP PARTICULARS
All conditions for Proponent participation are included in the RFP documents.
Duration of Contract: included in the RFP (may be up to 10 years).
Options: Not applicable.
Estimated Quantity of Goods or Services: Not applicable.
Timeframe of Delivery of Goods or Services: Not applicable.
RFP SCHEDULE
RFP Release Date: March 27, 2025
Proponent Questions Accepted Until: April 9, 2025 at 2:00 PM*
FCC Response to Proponent Questions Delivered Before: April 17, 2025 at 5:00PM*
RFP Closing Date/Time: April 30, 2025 at 2:00PM*
NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.
* As part of the evaluation process, Demos may or may not take place during the scheduled tentative period above. This decision will be based on the specific requirements and circumstances of the evaluation.
RFP PROCESS CONSIDERATIONS
This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.
MERX ELECTRONIC BIDDING SYSTEM
This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.
PRIORITY OF DOCUMENTS
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
