Street Sweeper Rental

Amendment 002 is posted as a change in requirement. The Bureau of Reclamation hereby has the following change to the requirement. The original posting of the requirement for a street sweeper rental was posted as a base plus four option year period of performance, however the need for the option years is no longer required. The solicitation is hereby reposted to show the changes in the description and will be extended until 04/03/2017. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is R17PS00468 and is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-94 and 2005-95. This requirement is a total small business set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The Product Service Code is 3825, Road Clearing, Cleaning and Marking Equipment 1. Requirement The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order for a street sweeper rental. The rental will be for a 2 month period beginning approximately April 10, 2017 through June 09, 2017. CLIN 0010 Vacuum Street Sweeper Rental per month $_______ for a total of $______ Prices shall include all applicable fees and taxes. 2. Synopsis & Specifications Specifications The Bureau of Reclamation, Grand Coulee Power Office, Grand Coulee WA, has a requirement to rent a vacuum type street sweeper for a 2 month period beginning approximately on April 10, 2017 through June 9, 2017. The street sweeper shall be a 4 wheel vacuum type street sweeper. The sweeper shall have 2 side brushes - one on the left side and one on the right side of the vehicle. Dual operator controls shall be provided allowing driver operation from either side of the cab. Operator shall be able to view either the left or right curb while the street to curb area is being cleaned. The swept path width shall be a minimum of 10 feet with side brushes fully extended. The sweeper shall have a maximum speed of at least 50 mph when traveling to and from the sweeping site. The hopper capacity shall be a minimum of 8 YD. Included shall be a 12 inch minimum diameter vacuum hose with at least 16 feet of 8 inch diameter vacuum tube extensions (vacuum option will be used for cleaning out catch basins). The sweeper shall be in good working order, less than 5 years old and with less than 5000 operating hours. The sweeper will be used to clean storm drain catch basins, the highway and parking lots around Grand Coulee Dam of winter road sand, leaves and general debris and litter. The Contractor is responsible for supplying and delivering a serviced and "ready for operation" sweeper to the Grand Coulee Project. Rental rate per month shall include the cost of all scheduled maintenance, repair parts, and cost to repair equipment unless the repairs are due to operator negligence or misuse. The Contractor shall provide the parts and service facilities to service the machine. The sweeper must meet all the applicable Federal and State regulations for inspection, maintenance, testing, and roadworthiness on arrival at the Grand Coulee Project. Equipment must be in good operating condition and meet all applicable safety requirements. Any unsafe conditions, as determined by the Bureau of Reclamation, including equipment operation, shall be sufficient grounds for rejecting equipment at no expense to the Bureau of Reclamation. The Bureau of Reclamation shall not be responsible for equipment down time or repairs unless it is determined that Government personnel are at fault. Should the sweeper arrive damaged or inoperative, either in part or in whole, or become inoperative during use by the Government, the rental company providing the sweeper shall initiate inspection and repairs within 48 hours of being notified that the sweeper is inoperable. The rental company may ask for assistance from the Government's sweeper operator, mechanic, or engineer in testing to facilitate minor adjustment type repairs or in diagnosing the specifics of the equipment problem and identifying which repair parts may be required. Should the sweeper be inoperable due to repairs or maintenance not the Government's fault, the contract period shall be extended by an amount of days equal to the equipment down-time. The Government shall not be charged as part of the rental time for any period of time the sweeper is inoperable. Consumables: - The Government is responsible for leaving the sweeper fully fueled prior to return. - The Government is not responsible for returning the sweeper with new side brooms. Rental period shall not include any time for delivery and pick up. Rental period shall begin the first business day after vehicle delivery. Government employees will maintain a log in the cab of the sweeper for any issues and maintenance problems that occur. Fill in the following table with the information about the sweeper you are quoting: Sweeper & Model: Swept path width: Hopper Capacity: Hopper Dump: Max Travel Speed: Boom Hose for cleaning catch basins: Blower Rating: Dual controls: PM-10 certified: Sweeper Drive: Water system capacity: ? 3. Delivery 1. Delivery shall be FOB Destination. Delivery address is Hwy 155, Warehouse B, Door 6, Grand Coulee, WA 99133. Delivery hours are from 7:30 am to 3:30 PM pacific time. Deliveries will not be accepted on Federal holidays. 4. Provisions and Clauses 1. This RFQ incorporates one or more provisions and clauses by reference. The full test of the provisions and clauses may be accessed electronically at https://www.acquisition.gov/far/ The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The term "offer" in 52.212-1 is replaced with "quote". The following addendum to 52.212-1 also applies: 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-5 Authorized Deviations in Provisions; 52.204-16 Commercial and Government Entity Code Reporting In addition, the following additional clauses also apply as an addendum to 52.212-1: ADDENDUM TO 52.212-1 ET 02-20 Authorized Workers Notice to Potential Bureau of Reclamation Contractors - (Sep 2002) (a) Definitions. IRCA - Immigration Reform and Control Act of 1986 INA - Immigration and Nationality Act INS - Immigration and Naturalization Service SSA - Social Security Administration INS SAVE Program - The INS Systematic Alien Verification for Entitlements Program ESA - Employment Standards Administration (Department of Labor) (a) Authority. Immigration Reform and Control Act of 1986 (8 USC 1101 as amended) and the Immigration and Nationality Act, Section 274A. (b) Who is Covered. INA includes provisions addressing employment eligibility, employment verification, and nondiscrimination. These provisions apply to all employers, including government contractors. (c) Basic Provisions/Requirements. Under IRCA, employers may hire only persons who may legally work in the U.S., i.e., citizens and nationals of the U.S. and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). Employers must keep each I-9 on file for at least three years, or one year after employment ends, whichever is longer. Detailed guidance on the I-9 is available at the INS web site: http://www.uscis.gov/i-9 (d) Employment Verification Pilot Programs. The INS and the SSA are conducting the following programs that provide employers a way to confirm the employment eligibility of their newly hired employees. Any employer located in a pilot state may volunteer to participate in a pilot program. If employers are not located in a pilot state, they would verify employment eligibility by following the procedures currently in place, i.e., by completing Form I-9. (1) The Basic Pilot is a joint pilot being conducted by the INS and SSA in the States of California, Florida, Illinois, Nebraska, New York, and Texas. This pilot involves verification checks of the SSA and INS databases of all newly hired employees, regardless of citizenship. To receive information on the Basic Pilot program please call the INS SAVE Program toll free at +1 (555) 000-0000, or fax your request for information to +1 (555) 000-0000, or write to USINS, SAVE Program, 425 I Street, NW, ULLICO Building 4th Floor, Washington, DC 20536. You may also contact the Social Security Administration by calling +1 (555) 000-0000, or writing to Social Security Administration, Office of Program Benefits Policy, 6401 Security Blvd., 760 Altmeyer, Baltimore, MD 21235. (2) The INS is conducting the Citizen Attestation Pilot in the States of Arizona, Maryland, Massachusetts, Michigan, and Virginia. The Citizen Attestation Pilot permits participating employers to electronically verify the employment eligibility of newly hired alien employees by using a personal computer with a modem. To receive information on the Citizen Attestation Pilot program please call the INS SAVE Program toll free at +1 (555) 000-0000, or fax your request for information to +1 (555) 000-0000. Employers may also write to US/INS, SAVE Program, 425 I Street, NW, ULLICO-4th Floor, Washington, DC 20536. (3) The INS and the SSA are conducting the Machine-Readable Document Pilot in the State of Iowa. The Machine-Readable Document Pilot is identical to the Basic Pilot in all respects, except for the geographic scope of the pilot and for one additional feature. If an employee presents an Iowa's driver's license or identification card containing a machine-readable SSN, the employer will make an inquiry through the confirmation system by using the machine-readable feature. To receive information on the Machine-Readable Document Pilot program please call the INS SAVE Program toll free at +1 (555) 000-0000, or fax your request for information to +1 (555) 000-0000. You may also write to US/INS, SAVE Program, 425 I Street, NW, ULLICO-4th Floor, Washington, DC 20536. (e) Employee Rights. The INA protects U.S. citizens and aliens authorized to accept employment in the U.S. from discrimination in hiring or discharge on the basis of national origin and citizenship status. (f) Compliance Assistance. More detailed information, including copies of explanatory brochures and regulatory and interpretative materials, may be obtained from local offices of the Department of Labor's Employment Standards Division, Wage and Hour Division, and the Office of Federal Contract Compliance Programs. (g) Penalties/Sanctions. Employers who fail to complete and/or retain the I-9 forms are subject to penalties. The INS enforces the INA requirements on verification of employment eligibility. The Justice Department enforces the anti-discrimination provisions. As part of their ongoing enforcement efforts, the ESA's Wage and Hour Division and Office of Federal Contract Compliance Programs conduct inspections of the I-9 forms. They report their findings to the INS and to the Department of Justice when they find cases of disparate treatment or unauthorized employment. A debarring official may debar a contractor, based on a determination by the Attorney General of the United States, or designee, that the contractor is not in compliance with the INA. The Attorney General's determination is not reviewable in the debarment proceedings. (End Provision) ADDENDUM TO 52.212-1 WBR 1452.211-80 Notice of Intent to Acquire Metric Products and Services -- Bureau of Reclamation - (Mar 1993) (a) Metric Transition Plan. The Department of the Interior on December 6, 1991, issued a Metric Transition Program (Part 758 Department Manual Chapter 1) to establish and describe the program's policies and responsibilities. The Bureau of Reclamation (Reclamation), has developed a Metric Transition Plan to implement metrication in Reclamation. This plan describes Reclamation's overall strategy for using the metric system, defines general requirements and procedures for carrying out the transition, and details the tasks with milestones for Reclamation offices to complete. (b) The Omnibus Trade and Competitiveness Act of 1988 (Trade Act). (1) Section 5164 of Public Law 100-418, the Trade Act, amended the Metric Conversion Act of 1975 and designated the metric system of weights and measures for United States trade and commerce. (2) The Trade Act establishes September 30, 1992, as the implementation date (to the extent economically feasible) for Federal agencies to use the metric system of measurement in its procurements, grants, and other business-related activities. (3) The Trade Act permits exceptions to the use of the metric system to the extent that such use is impractical or is likely to cause significant inefficiencies or loss of markets to United States firms, such as when foreign competitors are producing competing products in non-metric units. (4) As a result of the Trade Act, the President issued Executive Order 12770 dated July 25, 1991, to implement the congressional designation of the metric system as the preferred system of weights and measures for United States trade and commerce. (c) Bureau of Reclamation Implementation. As a result of the Trade Act, Reclamation will, to the maximum extent practicable, use hard conversion and soft conversion metric systems in designing its construction projects, eventually phasing out use of the soft conversion metric system. Exceptions to this policy will only be made when such use is impractical, produces inefficiencies or market losses, or is not economically feasible. (d) Expected Results. Reclamation expects its support of the metric system to result in increased use of the metric system by U.S. contractors, thereby increasing their ability to compete in the international marketplace. Increasing use of the metric system by U.S. contractors will eliminate possible restrictions on their bidding in the international marketplace and will eliminate any impact of economic blocks by metric countries restricting the acceptance of non-metric products. (End provision) ADDENDUM TO 52.212-1 1452.215-71 Use and Disclosure of Proposal Information--Department of the Interior - (Apr 1984) (a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below: (1) 'Trade Secret' means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities. (2) 'Confidential commercial or financial information' means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers 'commercial and financial information obtained from a person and privileged or confidential,' and exemption (9), which covers 'geological and geophysical information, including maps, concerning wells.' (b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend: 'The information specifically identified on pages _______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the Government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract. (c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend: 'This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.' (d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction. (e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information. (f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government. However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error. (End Provision) ADDENDUM TO 52.212-1 WBR 1452.222-80 Notice of Applicability--Cooperation with Authorities and Remedies - Child Labor--Bureau of Reclamation - (Jan 2004) (a) The clause at FAR 52.222-19, Child Labor, Cooperation with Authorities and Remedies, does not apply to Bureau of Reclamation acquisitions to the extent that the contractor is supplying end products mined, produced, or manufactured in - (1) Canada, and the anticipated value of the acquisition is $175,000 or more; and (2) Israel, and the anticipated value of the acquisition is $175,000 or more. (b) Nonapplicability thresholds for other countries are the same as listed in the FAR clause. (End of Provision) The provision at 52.212.2, Evaluation, Commercial Items applies to this acquisition. The evaluation factor used is Lowest Price Technically Acceptable. The following addendum to 52.212-2 also applies: 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representations and Certifications. In addition, the following additional clauses also apply as an addendum to 52.212-2: ADDENDUM TO 52.212-2 WBR 1452.225-82 Notice of World Trade Organization Government Procurement Agreement Evaluations--Bureau of Reclamation - (May 2005) In accordance with the Agreement on Government Procurement, as amended by the Uruguay Round Agreements Act (Pub. L. 103-465), and other trade agreements, FAR Subpart 25.4, World Trade Organization Government Procurement Agreement, applies to Bureau of Reclamation acquisitions. In order to apply trade agreements unique to Reclamation, the contracting officer will (irrespective of any other provision or clause of this solicitation) evaluate acquisitions at or above the dollar thresholds listed in FAR 25.402(b) without regard to the restrictions of the Buy American Act. (End of Provision) The provision at 52.212-3, Offeror Representations and Certifications applies to this solicitation and must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry. The following addendum to 52.212-3 applies: 52.203-18 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements or Statements- Representation. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following clauses are addenda to 52.212-4: 52.252-2, Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses 52.204-18 Commercial and Government Entity Code Maintenance; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.242-15 Stop-Work Order In addition, the following additional clauses also apply as an addendum to 52.212-4: ADDENDUM TO 52.212-4 DOI-AAAP-0028 Electronic Invoicing and Payment Requirements-Invoice Processing Platform (IPP) - APR 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). 'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: PDF Copy of Invoice______________________ The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at contact@example.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email contact@example.gov or phone +1 (555) 000-0000. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional clauses cited in paragraph b of 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.219-13 Notice of Set-Aside of Orders; 52.219-28 Post Award Small Business Program Representation; 52.219-6 Notice of Total Small Business Set-Aside 52.222-3, Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-36 Equal Opportunity for Workers with Disabilities; 52.222-50 Combating Trafficking in Persons; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-1 Buy American-Supplies; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. 5. Quotes Due & Contacts: 1. Quotes are due by 5:00 PM PST on April 03, 2017. Please submit via email to contact@example.gov. Include in the subject line: R17PS00468 Rental Vacuum Street Sweeper. 2. Contact Lynn Wahl, Contract Specialist, via email at contact@example.gov for information regarding this solicitation.