SUPPLY AND DELIVER BULK PROPANE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) and 2305 and 41 U.S.C. 253(g) and 253a and 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), and FAR 37.101, Non-Personal Service Contract. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ)-10-09-063-REL. This solicitation is issued on an unrestricted basis. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. The associated North American Industry Classification System code is 424710 and the small business size standard is 100 employees. PRICE SCHEDULE - SUPPLY AND DELIVER BULK PROPANE: 12 MONTHS @ $____________________ per month = $_________________________. PURPOSE OF THE CONTRACT: The purpose of this contract is to acquire propane for the Government living quarters, and boilers and unit heater at the Northern Cheyenne Service Unit, PHS Indian Health Center, Lame Deer, Montana. STATEMENT OF WORK: The Contractor shall supply and deliver bulk propane to the Government living quarters and for the existing boilers in the Mechanical room and the unit heater in the Ambulance garage. An 18,000 gallon propane tank is used to supply the propane for two Teledyne Laars boilers, one Weil-McClain boiler, and two water heaters in the Mechanical room and a 250 gallon heliport tank is used to supply propane to one TRANE unit heater in the Ambulance garage. The delivery of the propane shall be during normal working hours (i.e., Monday through Friday, 6:00 a.m. to 6:30 p.m.). A load ticket shall be signed by a representative of the Northern Cheyenne Service Unit after each propane delivery. The Contractor must monitor the propane storage tanks on a weekly basis and fill as required. The propane tank levels will not be allowed to drop below 20%. Monitoring and delivery of additional propane will allow the boilers and unit heater to function according to the manufacturers recommendations. The Contractor will be required to comply with all local, state, and federal laws pertaining to the transportation and delivery of the liquid propane to the Northern Cheyenne Service Unit. PERIOD OF PERFORMANCE: The performance of this contract shall be for 12 months from October 1, 2009, through September 30, 2010. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PROJECT OFFICER: The project officer for this contract will be John Jordan, Maintenance Supervisor, Northern Cheyenne Service Unit, PHS Indian Health Center, Lame Deer, Montana. The project officer shall be responsible for: (1) Verifying delivery of the propane; (2) Ensuring the Contractor monitors the propane tank levels; (3) Conducting technical inspections and acceptance; and (4) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Project Officer. The Contractor agrees to include the following information on each invoice: (1) Contractors name, address and telephone number; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Delivery date including the number of gallons delivered; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. AWARD DECISION: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors (past performance and delivery terms) considered. The Indian Health Service shall award a contract to the contractor that can provide the services that represents the best value to the Government. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-9, 52.211-16, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.223-3 with Alternate I, 52.223-5, 52.223-6, 52.229-3, 52.232-18, 52.237-1, 52.242-15, 52.242-17, 352.202-1, 352.215-1, 352.215-70, 352.223-70, 352.232-9, 352.270-2, 352.270-3, 352.270-4, 352.270-6, 352.270-7, 352.270-10, 352.270-12, 352.270-13, 352.270-16 and 352.270-19. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.223-9, 52.225-3, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at http://www.arnet.gov and http://www.hhs.gov/oamp/policies/hssar.doc. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the Department of Defense Central Contractor Registration (CCR) database prior to award. The CCR is the primary Government repository, which retains information on Government contractors. You may register via the Internet at http://www.ccr.gov or by calling +1 (555) 000-0000 or +1 (555) 000-0000. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 2:00 p.m., on September 24, 2009. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by e-mail at contact@example.gov or by fax at +1 (555) 000-0000. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.