Supply and Delivery of Physical Library/Classroom Materials (Hardcopy Books) Roster Addition

The Waterloo Region District School Board is seeking to expand its roster of pre-qualified vendors for the supply and delivery of hardcopy books to support classrooms, school libraries, and professional learning environments. This solicitation, number 26-7776-RFPQ, is a roster addition to an existing pool of providers. The contract is expected to run from approximately November 15, 2026, to February 29, 2028. Successful proponents must be able to provide materials in new, perfect condition and offer the same pricing and terms to the Grand River Cooperative Purchasing Group agencies. Key delivery requirements include a 24-hour shipping expectation for standard orders, free shipping on orders over 300.00 dollars, and deliveries restricted to weekdays between 9am and 3pm. Proposals are evaluated based on company profile, references, methodology, value-add services, and a pricing structure based on percentage discounts from current catalogue pricing for hardcover and paperback fiction. To be eligible, vendors must provide a digital bid bond of 10 percent of the total base bid, as well as performance and labour and material payment bonds for 50 percent of the total contract price upon award. Additionally, vendors must maintain commercial general liability insurance of at least 5 million dollars and provide a valid WSB clearance certificate. All submissions must be made electronically via the bids and tenders system by the deadline of October 19, 2026.