Support Personnel for FTA's Sixth Annual Drug and Alcohol National Conference

This a non-competitive combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Solicitation No. DTRT57-11Q-80055 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under Simplified Acquisition Procedures (SAP), FAR Part 13.5 and FAR Part 12. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-48. The NAICS Code is 611710 and the Small Business size standard is $7 million. This announcement constitutes the only solicitation. A written solicitation will not be issued. The Government intends to award a Firm Fixed-Price Order on a non-competitive basis with Cahill Swift, Boston, MA. The Volpe National Transportation Systems Center (Volpe Center) has a requirement to provide educated and appropriate staff to prepare training sessions at the FTA Sixth Annual Drug and Alcohol National Conference. This conference is used as an opportunity to provide the public and FTA stakeholders with information and results of the recent FTA PATH study in accordance with the attached statement of work (SOW) below. BACKGROUND: The Omnibus Transportation Employee Testing Act of 1991 requires drug and alcohol testing of safety-sensitive transportation employees in aviation, trucking, railroads, mass transit, pipelines and other transportation industries. DOT publishes rules on who must conduct drug and alcohol tests, how to conduct those tests and what procedures to use when testing. These regulations cover all transportation employers, safety-sensitive transportation employees and service agents - roughly 12.1 million people. The mission of FTA is to ensure that the drug and alcohol testing policies and goals of the Secretary of Transportation are developed and carried out in a consistent, efficient, and effective manner within the transportation industries for the ultimate safety and protection of the traveling public. This is partially accomplished through the provision of training to assist FTA grantees, state DOTs, sub-recipients, safety-sensitive contractors, FTA-covered employers, vendors, stakeholders and others in understanding to the greatest extent possible the spirit, letter and law of the drug and alcohol testing regulations (49 CFR Parts 655 and 40) and to provide information on current and future issues. OBJECTIVE/SCOPE The objective of this effort is to provide educated and appropriate staff to prepare deliver specific training sessions at the FTA Sixth Annual Drug and Alcohol National Conference that will provide essential information to facilitate FTA covered employers' compliance with the drug and alcohol testing regulations (49 CFR Part 655 and Part 40). The seminars will focus, in particular, especially on recent revisions to 49 CFR Part 40 (Procedures for Transportation Workplace Drug and Alcohol Testing Programs), FTA Drug and Alcohol Compliance Audit procedures, concerns with DOT qualified collectors and collection sites and FAT funded studies on the use of Prescription and Over-the-Counter drug use in the transit industry.. The Contractor shall provide the necessary staff, materials, and other resources to perform the following tasks: Task 1. Conference Preparation and Travel The Contractor will, when applicable, use current FTA-approved MS-PowerPoint presentation as the main training tool. The Contractor will revise the FTA-approved MS-PowerPoint presentation as necessary to include regulatory revisions, as necessary. The Contractor will submit the revised MS-PowerPoint presentation to Volpe for review and approval by March 26th for review by the Volpe in-house contractor (Macrosys). The presentation will be revised per Volpe comments. When necessary, the Contractor will collaborate with FTA and Office of the Secretary (OST) staff for clarifications and interpretations of regulatory revisions. The Contractor will make travel arrangements collaboratively with Volpe staff. The Contractor will be responsible for all travel costs associated with the Contractor staff. It will be necessary for the Contractor to travel to the conference site on April 4th, the day before the conference. Task 2. National Conference Training A The contractor will be responsible for providing two individuals for each of the following presentation topics: PATH - Project Update (Presented Twice) How to Review Your Collection Sites (Presented Twice) New Drug and Alcohol Program Manager (DAPM) - (Presented on April 5th) FTA Audits - Tales from the Field - (Presented Twice) DER (Designated Employer Representative) - (Presented Twice) FTA vs. FMCSA (Presented Twice) Each presentation will be 75 to 90 minutes in length. When not conducting a presentation, each contractor will be available for Drug and Alcohol Policy Review duties and/or for question and answer sessions. DELIVERABLES AND SCHEDULE Deliverable and Date 1. Provide copy of presentations for review; March 26, 2011. 2. Travel logistics posted to the FTA website at http://transit-safety.volpe.dot.gov/auditorsite; March 28, 2011. 3. Conduct presentation and provide conference support; April 5 - 7, 2011.10 days prior to date of seminar PERIOD OF PERFORMANCE: From date of award through April 11, 2011 TRAVEL: Travel must be approved by the COTR prior to its commencement. Travel conducted under this purchase order shall be performed in accordance with Federal Travel Regulations(FTR) and will be reimbursed at FTR rates. Travel will be reimbursed at actual costs (with a copy of receipts for expenses) in the following categories: 1) Airline Tickets (commercial rates); 2) Hotel Expenses (Government rate unless pre-approved by the COTR); 3) All Other Modes of Transportation (taxi receipts are not required if less than $75). Food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates. STATEMENT OF WORK (SOW) - (END) Proposal Pricing: The Contractor shall provide pricing on the following item: CLIN 0001: Conference, Preparation and Travel in accordance with the statement of work. Quantity: 1 Lump Sum, Unit Pricetiny_mce_marker_________, Total Price tiny_mce_marker__________; CLIN 0002 One day Training and Post Training Q&A in accordance with the statement of work, Quantity: 1Lumps Sum, Unit Price tiny_mce_marker_______________ Total Price tiny_mce_marker______________. Please provide a total price for CLINs 0001 and 0002. Instructions to Offerors: FAR Provision 52.212-1, Instructions to Offerors -Commercial Items (JUN 2008) is hereby incorporated by reference. NOTE: All contractors must be registered in the Central Contractor Registration (CCR) in order to receive an award from the Government. The Offeror's signed offer shall be prepared as either a PDF or Microsoft Word file document and submitted electronically via email to rachelle.dorleans@dot.gov to arrive no later than 12:00 P.M., Eastern Standard Time, on March 25, 2011. The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Rachelle Dorleans, RVP-32, 55 Broadway, Cambridge, MA 02142. Quotes submitted via facsimile or U.S. Mail is not authorized and late responses will not be considered. The Government will not pay for any information received. Solicitation Provisions: All Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jan 2011) must be submitted with the offer, an offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete paragraphs (c) through (m) of this provision. FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (Jun 2010), is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2011), is hereby incorporated by reference, additional clauses cited in 52.212-5 that apply to this acquisition are: 52.203-6, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.223-18, 52.232-33. Attention: The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $750,000 with interest at the prime rate. For further information, call (800) 532-1169. Internet address: http://osdbuweb.dot.gov. Any document(s) related to this procurement will be available on the Internet; these documents will be available on a WWW server, which may be accessed using Web browsers. The WWW address, or URL, of the Volpe Center Acquisition Management Division home page is: http://www.volpe.dot.gov/procure/index.html. Telephone request will not be honored. For information concerning the acquisition, contact the contracting official above.