Surgery Cooling System

The Department of Veterans Affairs is executing a sole-source, fixed-price acquisition under FAR 13.106-1 for the emergency replacement of a failed compressor in Chiller #2 at the Kansas City VA Medical Center, specifically to maintain critical cooling for surgical and sterile environments. The contract, identified by solicitation number 36C25526P0252 and estimated value of $108,500, is awarded directly to Carrier Corporation based on OEM-specific requirements that preclude competitive bidding, including the mandatory use of approved Carrier compressors and certified technicians with 30XA specialization and EPA 608 Universal refrigerant handling credentials. The work must be completed within 24 to 48 hours of award to prevent disruption of patient care, with all installation, refrigerant handling, leak testing, and system verification conducted on-site at the Kansas City, Missouri facility. The procurement is justified due to urgent operational needs tied to patient safety, environmental compliance, and warranty preservation, with no alternative sources or non-OEM components permitted. No formal evaluation factors, pricing tiers, or competitive procedures apply, and the contract is executed under simplified acquisition procedures without line-item structures, options, or detailed clause incorporation. Technical performance is verified through OEM specifications and VA healthcare facility standards, with acceptance occurring at the point of installation following successful operational load testing. The contracting office, 255-NETWORK Contract Office 15 in Leavenworth, Kansas, oversees administration with Maria Riza R Owen designated as the contracting officer, though no COTR contact details or formal payment instructions are provided. Packaging, marking, invoicing protocols, or accounting codes are not specified, and compliance relies entirely on the vendor’s certified service parameters under commercial terms.