TDCJ - Pack Unit - Procurement of HVAC Parts and Accesories

The Texas Department of Criminal Justice is soliciting bids for the procurement of HVAC parts and accessories under solicitation number IW246646, with a response deadline of April 24, 2026. The contract involves the delivery of specific HVAC components including evaporator coils for 20- to 50-ton systems and compressors for 15.2-ton and 3-phase units, all required to be new, unused, and of current production. Deliveries must be made F.O.B. destination to TDCJ’s receiving location in Navasota, Texas, with the contractor responsible for all freight charges unless explicitly stated otherwise. Vendors must adhere to strict delivery timelines, with a default of 14 calendar days if not specified, and must comply with TDCJ’s rigorous security protocols when accessing correctional facilities, including escorted movement, prohibition of inmate interaction, and control of Class A tools such as ladders, bolt cutters, and acetylene cutters—none of which may be left unattended or unsecured. The solicitation requires full compliance with state and federal regulations, including use of the E-Verify system for all employees and subcontractors performing work in Texas, submission of Material Safety Data Sheets for hazardous materials, and adherence to Texas Accessibility Standards for electronic resources, which may necessitate a Voluntary Product Accessibility Template. Bidders must disclose ownership interests exceeding 25%, certify they are not boycotting Israel or doing business with sanctioned countries, and affirm they are not suspended or debarred. Contracts are contingent on appropriated funds, and the state reserves the right to audit records, revoke acceptance for latent defects, and terminate without penalty if funding is unavailable. Evaluation for award is based on a best-value trade-off approach considering price, past performance, quality, and conformance to specifications, with no assigned weights or scoring system. Proposals must be submitted electronically via email to bids@tdcj.texas.gov with the solicitation number in the subject line, and file formats must be compatible with Microsoft Office or PDF. All submissions must include the bidder’s DUNS number, tax ID, signed forms, and point of contact, with no fax submissions permitted.