Teams Voice Compatible Telephones 112-2701

The State of North Dakota Information Technology Department is soliciting bids under solicitation 112-2701 for the procurement of Teams Voice compatible desk phones, specifically targeting Yealink and Poly brands, though equivalent products will be considered. This firm-fixed price contract, with adjustments upon renewal, is an all-or-none award based on the lowest priced responsive and responsible bid. The scope includes a variety of Poly CCX and Trio series phones and Yealink MP and CP series hardware. All equipment must be new, under current U.S. production, and delivered F.O.B. Destination to any North Dakota location, with all freight and handling costs included in the item price. The response deadline is October 14, 2026, at 11:00 a.m. CST, with all submissions required through the NDBuys portal. Key contractual obligations include compliance with the Americans with Disabilities Act and 28 CFR 35.200, annual third-party security questionnaires unless the contractor holds FedRAMP, StateRAMP, or HiTrust certification, and a two-hour response time for service calls. The state reserves the right to inspect goods at the manufacturer's site or upon receipt, and payment is triggered only after successful inspection and acceptance. The contract includes options for twelve-month renewals and a potential extension of up to an additional twelve months.