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Technical Documentation and Records Management

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract involves managing digital aircraft maintenance records, technical libraries, and service documentation to ensure full compliance with FAA and Texas Department of Public Safety requirements. All records must be retained for a minimum of seven years, supporting regulatory adherence and providing comprehensive history tracking for aircraft maintenance activities. The contract is classified as a subcontract under the NAICS code 514210, which relates to technical documentation and records management services. Issued by the Texas Department of Public Safety, the contract was posted on August 21, 2025, with a response deadline set for August 20, 2030, allowing an extensive period for proposal submission or engagement. While specific location details and points of contact are not provided, all performances will follow stringent record-keeping standards consistent with federal and state aviation regulations. The contract aims to ensure systematic, accurate, and accessible maintenance records to support ongoing operational safety and compliance.

General Info

Manage and retain digital aircraft maintenance records for FAA and Texas DPS compliance, seven years.

Agency

Texas Department of Public SafetyView Agency

NAICS

514210 - NAICS Code 514210

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 405-25R0012016.

The full solicitation package (8 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Statewide Aircraft Maintenance

AI Contract Breakdown

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Timeline

Posted

subcontract

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyTexas Department of Public Safety
ContactsNo contacts available
OfficeN/A
Organization / Agency
Texas Department of Public Safety
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Manage digital aircraft maintenance records, technical libraries, and service documentation in compliance with FAA and DPS requirements, with seven-year retention.

Similar Contracts

Same NAICS industry code

NAICS: 514210
DIBBS
Document Management and Legal Records ArchivingThe contract titled Document Management and Legal Records Archiving is a subcontract awarded by the Defense Logistics Agency under the Department of Defense to provide secure storage, indexing, and retrieval of legal transcripts and court records produced by reporting services. It is classified under NAICS code 514210 which pertains to software publishers and information services, indicating the use of specialized digital systems to manage and preserve sensitive legal documentation. The work involves maintaining the integrity, confidentiality, and accessibility of court-related materials, ensuring compliance with federal records retention standards and cybersecurity protocols. The contract was posted on July 16, 2026, and its performance location is not specified, though it is tied to federal defense operations requiring high-level data security and auditability. There is no set-aside designation specified, meaning the subcontract is open to any qualified vendor regardless of business size or status. The point of contact details are not provided, but the official solicitation can be accessed through the DIBBS portal using the reference number SP330024P0045. The contractor is expected to deliver a scalable, reliable system capable of handling large volumes of legal records with precise indexing and rapid retrieval capabilities to support ongoing judicial and administrative functions within the Department of Defense.
Defense Logistics Agency

POSTED

about 1 month ago

DEADLINE

N/A
View Details

More opportunities from Texas Department of Public Safety

Same awarding agency

NAICS: 488190
SLED
Statewide Aircraft Maintenance
Solicitation # 405-25R0012016
The Texas Department of Public Safety (DPS) has issued an open enrollment solicitation (No. 405-25R0012016) for certified aircraft mechanics to provide statewide maintenance, repair, and inspection services for its aircraft fleet in accordance with Federal Aviation Administration (FAA) standards. The contract period begins August 21, 2025, and remains open for applicant enrollment through August 20, 2030, with services performed as needed based on DPS operational requirements and geographical location. Contractors must operate FAA-approved repair stations located within Texas or demonstrate at least ten years of relevant recent experience. The scope includes servicing various fixed-wing and rotary-wing aircraft models, with required FAA Airframe/Powerplant certification for personnel, including factory-trained mechanics and those with Inspection Authorization. Maintenance must comply with FAA and original equipment manufacturer (OEM) standards, with complete documentation and maintenance records kept for a minimum of two years. DPS retains oversight of inspection and acceptance, conducted primarily at the contractor’s facility, with DPS possessing sole authority over conformance validation. Applicants must submit fully electronic responses conforming to detailed formatting and content instructions, including specific application volumes, pricing schedules for labor, trip charges, and parts (expressed as a percentage discount off MSRP), and certifications. Pricing submissions must cover up to a five-year period and include regional coverage details. Evaluation employs a best value standard emphasizing eligibility, responsiveness, past performance, references, and organizational qualifications without explicit lowest-price or formal trade-off criteria. Vendors are required to comply with extensive legal and regulatory provisions under Texas state law and applicable federal statutes, including non-discrimination, immigration verification, environmental laws, and restrictions related to national security (e.g., Executive Order GA-48 and NDAA foreign adversary prohibitions). The contract is non-exclusive and subject to Texas law governing disputes, termination rights, amendments, and remedies. Payment is processed via itemized invoicing through state-managed systems, with required tax and identity documentation such as W-9 and Texas Identification Number applications. Contractor personnel must undergo DPS fingerprint background checks and comply with DPS security policies, while subcontractors and HUB (Historically Underutilized Business) participation requirements are enforced. No FAR/DFARS clauses are incorporated; instead, the contract relies on state-specific statutes, executive orders, and administrative codes to define terms and compliance standards. Shipment and packaging requirements are minimal, focused mainly on administrative labeling for applications, with delivery and risk of loss transferring upon DPS acceptance at the point of service completion. Overall, the contract establishes a comprehensive framework for maintaining DPS aircraft through
Other Support Activities for Air Transportation

POSTED

12 months ago

DEADLINE

in about 4 years
View Details