Tent and Event rental for 25/26 Football

The University at Buffalo is seeking proposals for tent and event rental services to support its 2025 football season, with an estimated total contract value of up to $125,000 for a one-year period. The procurement is conducted under discretionary authority pursuant to New York State Education Law, with a total MWBE participation goal of 30%. The process does not involve a sealed bid; instead, interested vendors must contact the designated campus representative within 15 business days of the advertisement. The contract is specifically for the rental, delivery, setup, and removal of various sizes of tents, tables, and chairs across multiple scheduled events from September through November 2025, primarily at locations within Erie County, NY, on both concrete and grass surfaces. The supporting documentation provides detailed logistical schedules outlining the quantities, sizes, and configurations of tents and furniture required for each event date but does not include contractual clauses, legal terms, or regulatory references. There are no provisions related to packaging, inspection, or acceptance, nor are there explicit evaluation criteria, award methodology, or pricing details in the available materials. The contract emphasizes MWBE participation but lacks specific representations, certifications, or special requirements beyond the MWBE goal and the general scope of work. Administrative details such as payment procedures, proposal submission instructions, and exact delivery addresses are minimal, with primary contact information provided for further clarification. Overall, the procurement focuses on logistical planning and compliance with MWBE goals, with legal and contractual specifics to be clarified through direct communication with the designated university contact.