THC Polk Home Restoration

The Tennessee Historical Commission, under the Tennessee Department of Environment and Conservation, is soliciting bids for the historical restoration of windows and doors at the President James K. Polk Home Sister House in Columbia, Tennessee. This one-time purchase, identified by solicitation number 32701-13906 and NAICS code 236118, requires the replacement and restoration of historic wood windows and doors in strict compliance with Standard 6 of the Secretary of the Interior's Standards for Rehabilitation. The scope includes replacing sixteen one-over-one and four six-over-six sash windows with nine-over-nine designs using similar wood or cedar, evaluating and stripping paint from three four-over-four windows using natural-based citrus or soy strippers, replacing eight single-pane windows with modern equivalents matching original materials, and restoring three entry/exit doors and one stained-glass transom through paint removal, minor wood repair, and hardware restoration. All bare wood surfaces must be finished with two coats of purified raw linseed oil followed by one coat of purified boiled linseed oil, and painted finishes must adhere to historic paint analysis. Only licensed and insured professionals with at least three years’ experience in window restoration may perform the work, and all materials and methods must reflect historic preservation best practices. The contract is governed by Tennessee state law, with venue limited to the Tennessee Claims Commission or state/federal courts in Tennessee, and obligates the contractor to comply with all applicable state and federal regulations, including the Americans with Disabilities Act and non-discrimination statutes. The contractor must maintain automobile liability insurance naming the state as an additional insured, carry workers’ compensation where required, and provide a payment bond for labor and materials using the state’s prescribed template. All work must be completed on-site at 301 W 7th Street, Columbia, TN, with debris removal and a broom-clean finish required upon completion. Invoices must be submitted on contractor letterhead within thirty days of performance, include detailed line items such as contract number, purchase order number, and remittance address, and must not include any contractor taxes, travel expenses, or unapproved charges. Payment is contingent upon state acceptance, which occurs automatically if no defects are reported within thirty days of performance. The state retains the right to audit records for five years post-final payment and requires monthly progress reports. Responses must be submitted via the Edison Supplier Portal by June 13, 2026, with all questions due by June 9, 2026; bids must be